EXECUTIVE OPERATIONS COORDINATOR / INTEGRATOR

Real Estate / Entrepreneurial Operations Role

We are a well-established real estate brokerage. Our company has been operating successfully for over 28 years and is entering a major growth and modernization phase.

We are seeking a highly organized, proactive, operationally minded Executive Operations Coordinator/Integrator to work directly with the owner/principal broker.

IMPORTANT:
This is NOT a basic virtual assistant role.

This role is ideal for someone who:

* enjoys building structure and systems
* likes organizing moving pieces
* enjoys helping visionary entrepreneurs stay focused
* takes ownership naturally
* communicates clearly and calmly
* thrives in fast-moving environments
* can independently solve problems

ABOUT THE OWNER:
The owner is highly entrepreneurial, highly creative, relationship-driven, and visionary-minded. New ideas, projects, and opportunities move quickly.

Your role is to help bring organization, structure, prioritization, and follow-through to those ideas without slowing ---------- ntum or creativity.

If you are someone who naturally creates order from chaos, you may be an excellent fit.

RESPONSIBILITIES:

* CRM organization and management (Salesforce preferred)
* Project coordination
* Marketing coordination
* Task management and follow-up
* Organizing systems and workflows
* Managing recurring operational tasks
* Assisting with database management
* Coordinating vendors and freelancers
* Calendar and communication assistance
* SOP/process documentation
* Tracking deadlines and accountability
* Helping prioritize projects and initiatives

IDEAL QUALITIES:

* Extremely organized
* Detail-oriented
* Calm under pressure
* Strong English communication
* Independent thinker
* Proactive and resourceful
* Professional and dependable
* Strong follow-through
* Emotionally intelligent
* Positive problem-solving mindset

PREFERRED EXPERIENCE:

* Executive assistant experience
* Operations/project management
* Real estate industry experience
* CRM systems
* Marketing coordination
* Remote team coordination
* Process improvement

VERY IMPORTANT:
We are NOT looking for someone who waits for constant instructions.

We are looking for someone who:

* notices gaps
* asks smart questions
* improves systems
* keeps projects moving
* creates operational stability

WORK ENVIRONMENT:

* Long-term role
* Growth opportunity
* Direct communication with business owner
* Fast-paced entrepreneurial environment
* High trust and autonomy for the right person

TO APPLY:
Please submit:

1. Your resume
2. A short video introduction
3. A description of a process/system you improved
4. The phrase:
“Structure creates freedom.”

Applications missing the phrase above will not be considered.

In your application, please also answer:

* How do you stay organized managing multiple projects?
* How would previous executives describe your working style?
* What type of entrepreneur or executive do you work best with?
* What attracts you to this role specifically?