Lifestyle & Executive Personal Assistant

Lifestyle & Executive Personal Assistant

Seeking a highly organized, resourceful, and discreet Personal Assistant to provide comprehensive lifestyle, administrative, and strategic support. This individual will serve as a trusted right hand, helping manage day-to-day operations, logistics, communications, and special projects across both professional and personal priorities.

Key Responsibilities:

- Manage calendars, appointments, scheduling, and day-to-day coordination
- Coordinate domestic and international travel, including flights, hotels, transportation, dining reservations, and detailed itineraries
-Plan and execute events from start to finish, including design coordination, RSVP management, vendor oversight, guest communication, and logistics management
- Book appointments and coordinate personal and professional engagements
- Manage files, records, important documents, and documentation retention systems
- Provide thought partnership and strategic support on projects, priorities, and decision-making
- Conduct research on various topics and provide concise summaries and recommendations
- Support budgeting activities, expense tracking, invoice handling, and payment coordination
- Screen and respond to emails, phone calls, and correspondence in a timely and professional manner
- Coordinate meetings and ensure follow-up on action items and deliverables
- Handle delegated tasks and coordination for family, friends, and extended personal matters as needed
- Anticipate needs, solve problems proactively, and help create structure and organization across responsibilities
- Maintain strict confidentiality and handle sensitive information with the highest level of discretion
- Support personal errands, special projects, and any other duties as assigned

Preferred Qualifications:

- Exceptional organizational and multitasking abilities
- Strong communication and interpersonal skills
Proficient in reading, writing, and speaking English; additional languages are a plus
- Ability to operate independently with sound judgment and professionalism
- High attention to detail with a proactive, solution-oriented mindset
- Comfortable managing both personal and professional priorities in a fast-paced environment
Proficient in Google Workspace, Microsoft Office, and AI-enabled technologies/tools
- Must be comfortable working in a virtual environment and flexible to support U.S. business hours as needed
- Must maintain confidentiality and be willing to sign a Non-Disclosure Agreement (NDA)
- Experience supporting executives, entrepreneurs, or high-capacity professionals preferred
- Ideal candidate is polished, dependable, adaptable, tech-savvy, and thrives in environments requiring discretion, organization, responsiveness, and proactive support.