Executive Administrative Assistant

Executive Administrative Assistant
We’re hiring a full-time Virtual Executive Administrative Assistant to support a fast-growing creative business in the performance, coaching, and digital education space.
This role is ideal for someone who thrives in organization, systems, communication, operations, and helping a visionary CEO stay focused on high-level growth and creativity.
We are looking for someone long-term who genuinely believes in the company vision and wants to grow alongside the brand.
About Glow Up and Be Seen
Glow Up & Be Seen is a performance, visibility, and transformation company founded by Trisha Fey that helps women become more confident, embodied, visible, and professionally positioned through movement, pole dance, performance training, coaching, and personal development.
The company supports women in evolving not only their technical skills, but also their identity, confidence, visibility, and capacity to be seen — both online and in real life. Through a combination of performance coaching, nervous system work, feminine embodiment, business mentorship, and artistic expression, clients are guided from self-doubt and hiding into confidence, self-expression, and opportunity.
Glow Up & Be Seen specializes in helping dancers, performers, and women reconnect with themselves after major life transitions, heartbreak, identity shifts, or periods of playing small. The company focuses heavily on confidence, visibility tolerance, professionalism, embodiment, and becoming “bookable” — helping clients bridge the gap between talent and opportunity.
The business includes:
Pole dance coaching and mentorship
Performance and visibility coaching
Group programs and intensives
Online courses and digital education
Workshops and live events
Content and personal brand development
Performer mindset and nervous system coaching
Creative direction and artistic development
The mission of Glow Up & Be Seen is to help women stop hiding, own their power, and become fully expressed, visible, and aligned in both their artistry and their lives.
Core company values include:
Visibility and self-expression
Confidence and embodiment
Feminine empowerment
Professionalism and ownership
Artistic excellence
Nervous system regulation
Integrity and long-term transformation
Creativity, leadership, and personal expansion
Glow Up & Be Seen is growing into a scalable education, coaching, and creative company with a focus on long-term community, systems, leadership development, and impactful transformation.



Responsibilities
Executive Support
Protect CEO’s time, schedule, and energy
Manage calendar, scheduling, and appointment logistics
Handle front-end communication regarding scheduling and availability
Daily 1-hour sync meeting with CEO
Assist with priority management and task organization
Client & Financial Administration
Handle invoices, payment tracking, and client payment communication
Follow up on delinquent accounts professionally
Communicate with DM setters regarding appointments and lead flow
Track company expenses and receipts
Systems & Operations
Create and manage ManyChat workflows
Research and implement automations using Slack, ManyChat, and other systems
Organize company inboxes and create email filters/workflows
Organize founder inbox and communication systems
Clean and maintain Google Drive organization and file systems
Website & Course Management
Make website edits and updates
Upload and organize courses inside Kajabi
Support Kajabi course setup and backend organization
Content Support
Create carousel graphics in Canva
Assist with occasional Instagram Reel edits
Support scheduling and organization of content

Required Skills / Platforms
Must be familiar with or experienced in:
Calendly
Acuity
Squarespace
Kajabi
Slack
ManyChat
Canva
Instagram
Later
Google Drive / Google Workspace

Ideal Candidate
You are:
Sensitive to dance industry and feminine empowerment/feminine
Extremely organized and detail-oriented
Will be my second brain, thinking ahead
Proactive and solution-oriented
Strong in administrative systems and operations
Able to manage both synchronous and asynchronous tasks
Comfortable in a fast-paced creative environment
Professional in client communication
Tech-savvy and adaptable
Calm under pressure
Passionate about helping build a meaningful brand and business
Preferred
Background in dance, creative industries, or artistry
Female preferred
Experience supporting founders, coaches, or creators

Position Details
Full-time
Remote
Flexible schedule
Combination of synchronous and asynchronous work
Long-term growth opportunity within the company
We are looking for someone who genuinely loves administrative support, systems, organization, and helping a company operate at a higher level.