Full-Time Executive Virtual Assistant (Operations & Automations)

Remote | Philippines
Automotive Body / Collision Repair Industry

We are hiring a high-level Executive Virtual Assistant from the Philippines to help manage and operate the backend systems of a fast-growing automotive body business in the United States.
This is NOT a basic admin role. We are looking for an experienced, highly organized, tech-savvy operator who understands systems, automations, and business operations.

You should be comfortable owning processes, solving problems independently, and helping improve the overall efficiency of the company.

This is a long-term, full-time opportunity for someone who wants stability, growth, and the chance to become a key part of a growing business.

What You’ll Be Doing
Managing backend business operations and workflows
Building and maintaining Airtable systems
Creating and managing Zapier automations
Organizing operational processes and improving efficiency
Tracking jobs, workflow pipelines, and task completion
Managing reporting, data entry, and internal systems
Supporting day-to-day operations and communication
Troubleshooting operational or technology-related issues
Helping leadership stay organized and efficient

Required Skills & Experience
MUST HAVE:
Strong experience with Airtable
Strong experience with Zapier and automations
Excellent English communication skills
Strong organizational and problem-solving abilities
High attention to detail
Reliable computer and internet connection
Ability to work independently with minimal supervision
Full-time availability (8+ hours/day)
Comfortable working U.S. business hours

BONUS POINTS:
Experience in automotive, body shop, or collision repair industries
Familiarity with CRMs, SOP creation, and operations management
Experience with AI tools and modern software platforms
Experience supporting executives or business owners
Who We’re Looking For
We want someone:
Proactive and dependable
Extremely organized
Fast learner with strong tech skills
Able to think critically and solve problems
Comfortable handling responsibility
Interested in growing long-term with a company
We value ownership, communication, consistency, and professionalism.
Compensation
Competitive pay based on experience and skill level.
Long-term opportunity with growth potential for the right candidate.

To Apply
Please send:
Your resume
A short introduction about yourself
Your experience with Airtable and Zapier
Examples of automations or systems you’ve built
Your internet speed
Your expected monthly salary (USD)
Your availability and timezone

IMPORTANT:
Please include the phrase:
“Systems create freedom”
at the top of your application so we know you read the full job post.