Real Estate Virtual Assistant for CRM, Follow-Up, Admin & Lead Management

I am a real estate broker, instructor, and team leader looking for a reliable, detail-oriented virtual assistant to help manage my real estate production systems.

This role is perfect for someone who is organized, proactive, tech-comfortable, and comfortable helping with client communication, CRM updates, lead follow-up, transaction coordination support, and general admin tasks.

You do not need to be a licensed real estate agent, but real estate experience is a plus.

I am looking for someone long-term who can help me stay organized, follow systems, and support the growth of my real estate business. I'm also looking for someone who will transition to full-time in the next 90 days.

Main Responsibilities

You will help with:

* Updating and managing CRM contacts
* Organizing buyer, seller, agent, vendor, and referral databases
* Sending follow-up emails and text message reminders using templates
* Tracking leads and follow-up tasks
* Preparing client intake forms and organizing responses
* Creating task lists for buyers, sellers, and transactions
* Helping with listing prep checklists
* Organizing files, folders, and documents
* Monitoring emails and flagging important items
* Preparing simple reports and spreadsheets
* Assisting with social media scheduling and content organization
* Supporting event, class, and training promotion when needed
* Helping keep my production systems clean and updated

Required Skills

The right person should be:

* Highly organized
* Detail-oriented
* Reliable and consistent
* Good with written English
* Comfortable using Google Workspace: Gmail, Google Drive, Docs, Sheets, Forms
* Comfortable learning new systems
* Able to follow written instructions and checklists
* Able to communicate clearly when something is unclear
* Able to work independently after training
* Honest about mistakes and willing to improve

Preferred Experience

Experience with any of the following is a plus:

* Real estate admin support
* CRM management
* Keller Williams Command
* Follow Up Boss
* Dotloop
* DocuSign
* Canva
* Mailchimp or email marketing platforms
* Google Forms
* Social media scheduling tools
* Transaction coordination
* Lead generation or lead follow-up

Work Schedule

Part-time to start, with the opportunity to grow into more hours.

Preferred schedule: Monday through Friday, with some overlap during U.S. Eastern Time business hours.

Please include your availability in Eastern Time when applying.

Personality Fit

I work best with someone who is:

* Calm under pressure
* A good communicator
* Not afraid to ask questions
* Able to take initiative
* Focused on solutions
* Respectful of confidentiality
* Comfortable working with a busy business owner
* Interested in long-term growth

To Apply

Please reply with the following:

1. A short introduction about yourself
2. Your real estate or admin experience
3. The tools and software you have used
4. Your available work hours in U.S. Eastern Time
5. Your expected hourly rate
6. A short answer to this question:
“How would you help a busy real estate broker stay organized with leads, follow-up, and client tasks?”

Please use the subject line:

Real Estate VA - Organized & Reliable

As part of the interview process, I may ask you to complete a short paid test task related to organizing a spreadsheet, drafting a follow-up message, or creating a simple checklist.