Virtual Administrative Coordinator

Full-Time | Long-Term | Remote

We are looking for a reliable full-time admin coordinator to help manage emails, CRM, invoices, customer files, team reminders, and daily updates for our Canada-based company.

This is a remote role for someone who is confident in written English, experienced in admin coordination, and highly comfortable using Microsoft Office tools, especially Microsoft Lists and Microsoft Calendar.


Key Responsibilities:


Email Management: Read, draft, and reply to customer and team emails using company templates.

CRM Management: Actively use Microsoft Lists (our main CRM) to update customer statuses, follow-up dates, invoice statuses, and notes.

Calendar Management: Master our Microsoft Calendar to set appointments, deadlines, and team reminders.

Team Coordination: Remind the Canada team about pending tasks, send daily updates, and join our team sync meetings.

Admin Tasks: Prepare basic invoices, organize customer folders in OneDrive/SharePoint, and gather missing information.


Ideal Candidate:

- Excellent written English with natural and professional sentence construction

- Strong working knowledge of Microsoft Office

- Must be comfortable using Microsoft Lists and Microsoft Calendar

- Must know how to use Outlook, OneDrive, SharePoint, Teams, Excel, and Word

- Highly organized, detail-oriented, and dependable

- Able to follow workflow instructions carefully and respond appropriately

- Able to work independently and maintain accuracy in repetitive admin tasks

- Previous experience in admin support, CRM, invoicing, email support, or coordination is preferred

Work Schedule:

- 8 hours per day, Monday to Friday

- Main shift: 7:00 AM – 2:00 PM Canada Eastern Time

- Plus 1 hour daily sync with the PH team during Philippine daytime

- Total: 40 hours per week

Compensation:

- Trial rate: $2.00 USD/hour

- After passing trial: $2.50 USD/hour

- Annual increase: 4% per year based on performance and continued employment

How to Apply

Please send your resume and answer the following:

1. How fluent is your written English?
2. What experience do you have with Microsoft Lists and Microsoft Calendar?
3. Have you used Microsoft tools before for CRM, reminders, scheduling, or task tracking?
4. Can you commit to the required schedule long-term?
5. Please include your WhatsApp number

Note: Applications that do not include the answers to these questions will be automatically ignored. We look forward to meeting you!