Virtual Assistant / Bookkeeping Specialist (QuickBooks Cleanup) – US Staffing Agency

We are a US-based staffing agency seeking an experienced Bookkeeping Specialist / Virtual Assistant to review, organize, and clean up our accounting records and QuickBooks setup.

The ideal candidate will have strong experience in bookkeeping, account reconciliation, QuickBooks cleanup projects, and financial record organization.

Responsibilities
Review current accounting records and understand the existing setup
Analyze and assess the current QuickBooks structure
Clean up and organize QuickBooks data
Categorize and correct transactions
Reconcile bank accounts and credit card statements
Identify and resolve duplicate, missing, or incorrect entries
Clean and reorganize the Chart of Accounts
Review outstanding invoices, balances, and financial reports
Improve bookkeeping workflows and documentation processes
Provide recommendations for maintaining accurate records going forward
Requirements
Proven experience with QuickBooks Online and/or QuickBooks Desktop
Strong bookkeeping and accounting knowledge
Experience handling QuickBooks cleanup and reconciliation projects
Understanding of financial reporting and account organization
High attention to detail and accuracy
Ability to work independently
Strong communication and reporting skills
Experience supporting US businesses or staffing agencies is preferred
Project Scope

Phase 1 – Assessment & Planning

Review current records and accounting setup
Identify issues and cleanup requirements
Prepare a cleanup plan and recommendations

Phase 2 – Implementation

Execute cleanup tasks
Reconcile accounts
Organize records and reporting
Optimize bookkeeping processes
Please Include in Your Application
Summary of your QuickBooks experience
Examples of similar cleanup/reconciliation projects completed
Experience working with US companies or staffing agencies
Availability (hours per week and start date)
Estimated timeline
Hourly rate or fixed project cost

We are looking for a reliable bookkeeping professional who can help improve and maintain an organized accounting system.