Executive Assistant to Founder

About Us
We are a growing Canadian industrial supply and procurement company currently building the internal operational systems of the business. We are looking for someone highly organized, proactive, and operationally minded who can work directly with the founder to help bring structure, accountability, and execution to the business.

Who Is This Role For?
This role is for someone who:

-someone EXTREMELY organized
-does NOT wait to be told every small task
-enjoys figuring things out
-naturally creates structure and organization
-thinks in systems and processes
-enjoys accountability and execution
-can turn goals into operational action

For example, if the founder says:
“We need to consistently achieve 50 business touches per day,” you should naturally think:

-How do we track this?
-How do we organize this?
-How do we maintain consistency?
-What system needs to be built?

Main Responsibilities
-Take high-level business goals and turn them into clear execution plans
-Figure out what systems, workflows, trackers, or processes are needed to achieve those goals
-Manage and maintain HubSpot CRM
-Organize leads, follow-ups, and workflows
-Build and maintain operational systems and processes
-Coordinate accountability and task follow-through
-Identify operational gaps and propose practical solutions
-Help organize projects and operational priorities
-Coordinate with tea ---------- mbers when needed
-Help create operational clarity and structure across the business



What We Are Looking For
You are:
-A great listener
-Detail-oriented
-Process-oriented
-Technically capable
-Proactive and self-directed
-Calm under pressure
-Strong at follow-through
-Able to create structure from complexity
-Able to think critically and operationally
-Strong HubSpot experience is a MAJOR asset.

Compensation
Base pay: $150–$200 USD/week (depending on experience)


Schedule
You must be available during regular business hours Eastern Standard Time (Canada).



****** To Apply *****

Please send:
-Your resume
-Why you believe you are the right fit for this role
-Your HubSpot experience (if any)
-Completion of the assignment below

Assignment:
Imagine the founder gives you the following objective;

“We want the company to consistently reach out to at least 50 potential customers per day through calls, emails, follow-ups, direct mail, and jobsite visits.”

Please explain:
How you would organize and track this goal
What systems or workflows you would create
How you would maintain accountability and consistency
How you would report progress and identify issues