Operations Shadow & Executive Assistant (Mobile-First)

About the Role

I run multiple fast-paced businesses and manage most operations directly from my phone using WhatsApp, Google Workspace, Microsoft apps, and AI tools.

I’m looking for a highly organized, tech-savvy Executive Assistant who can become my “second brain” — someone who can learn my workflow, communication style, and help keep projects, teams, and daily operations moving smoothly.

This is not a traditional secretary role. This is a high-responsibility position for someone proactive, fast, detail-oriented, and comfortable operating in a modern digital environment.

Work Schedule
7:00 AM – 1:00 PM (PH Time)
6 days per week
Remote / Work from Home
Responsibilities
Monitor and manage daily communications through WhatsApp and email
Help organize projects using Google Sheets, Google Workspace, and Microsoft apps
Track shop operations, updates, and pending tasks
Follow up with tea ---------- mbers to ensure tasks are completed
Draft messages, updates, and reports using AI tools when needed
Filter and prioritize important information
Assist in keeping operations organized and running efficiently
Learn and adapt to my communication and management style
Tools We Use
Google Workspace
WhatsApp
Microsoft Apps
AI tools (Gemini, ChatGPT, etc.)
What We’re Looking For
Strong English communication skills
Extremely organized and responsive
Comfortable working mainly from a phone/tablet
Familiar with Google Sheets and productivity tools
Fast learner with strong common sense
Tech-savvy and comfortable using AI tools
Able to work independently without constant supervision
High attention to detail
Can handle fast-paced environments calmly and professionally
Preferred Experience
Executive Assistant
Operations Assistant
Project Coordinator
Virtual Assistant
Customer Support or Team Coordination
AI-assisted workflows
Compensation
Weekly base salary
Performance and profit-sharing incentives available
Long-term growth opportunity for the right person
How to Apply

Please send:

A short introduction about yourself
Your experience using AI tools for work
Your experience with Google Workspace and WhatsApp coordination
An example of a time you handled responsibility independently
Your internet speed and device setup
Your expected weekly salary

Bonus points if you are highly productive using only your phone.

Applications that are thoughtful, organized, and detailed will be prioritized.