Executive Operations Assistant

Executive Operations Assistant (Full Time)

I run multiple growing businesses including Amazon Online Arbitrage, sports cards/eCommerce, and service-based operations. I am looking for a highly organized Executive Operations Assistant to help me organize projects, create systems, improve workflows, and help manage day-to-day operational tasks.

This is NOT a simple data entry position.

I am looking for someone proactive, analytical, detail-oriented, organized, and capable of helping bring structure to multiple moving businesses.

The right person for this role will grow with the business over time and may eventually move into a larger operations management role overseeing additional VAs and systems.

To apply for this role:
In the subject line of your application include your full name and OPS42. Applications without this will be automatically disqualified.

Also include at least 4 apply points when applying for this role. Applications with fewer than 4 apply points will be automatically rejected.

Responsibilities:
- Organize Google Drive files and business documentation
- Create and maintain tracking spreadsheets
- Help organize Amazon OA sourcing operations
- Product research and reporting
- Inventory organization and tracking
- Assist with eBay and Amazon operational tasks
- Research tools, software, and process improvements
- Create organized systems and workflows
- Administrative and operational support tasks
- Provide end-of-day summaries and updates

Requirements:
- Strong English communication
- Highly organized and detail-oriented
- Strong Google Sheets / spreadsheet skills
- Comfortable using AI tools
- Ability to work independently and proactively
- Strong problem-solving ability
- Reliable internet and computer
- Ability to document processes clearly
- Willingness to learn multiple businesses and systems

Highly Preferred:
- Amazon Seller Central experience
- Amazon Online Arbitrage experience
- Keepa experience
- SellerAmp experience
- eBay backend experience
- eCommerce operations experience

Work Schedule:
- Full-time position
- Flexible schedule
- Must have at least partial overlap with EST business hours
- Occasional on-camera meetings may be required

Communication:
We communicate through platforms such as Telegram, WhatsApp, Signal, and email depending on workflow needs.

What I Am Looking For:
I am not looking for someone who simply waits for instructions all day.

I want someone who:
- notices problems,
- suggests improvements,
- helps create organization,
- communicates clearly,
- and grows with the business long term.

This role will start with limited system access. As trust and responsibility grow, access and responsibilities will grow as well.

Starting salary: $800/month based on experience and skill.

When applying, include:
1. Your experience with Amazon/eCommerce
2. Your experience using Google Sheets
3. Your experience with AI tools
4. Why you believe you are a strong fit for this role
5. An example of a system or process you improved in a previous role