Revenue Operations + Creative Support VA (Music Artist + Coaching Brand)

Hi! I’m a recording artist, live performer, and vocal coach.

I’m looking for a highly organized, proactive Virtual Assistant to help manage lead flow, outreach, follow-ups, operational support, and light creative assistance.

This is NOT a basic admin role.

You’ll be helping support a growing creative business by ensuring opportunities are tracked, followed up on, and moving forward consistently while also assisting with simple Canva-based content support.

This role is ideal for someone who is both:
operationally organized
AND visually detail-oriented

???? RESPONSIBILITIES:

???? Lead Management:
- Track all inbound leads in Google Sheets
- Organize inquiries by category:
---Live Performance Bookings
---Coaching Clients
---Brand Partnerships
---Music / Artist Opportunities
- Update lead statuses and notes daily

???? Follow-Ups (VERY IMPORTANT):
- Send follow-up emails and messages to warm leads
- Ensure no opportunities fall through the cracks
- Track follow-up dates and communication history

???? Outreach & Prospecting:
- Research and add aligned prospects to outreach trackers, including:
- Talent agencies
- Wedding & destination event agencies
- Music labels
- Influencer / creator agencies
- Brand partnership opportunities
You will:
- Research company/contact information
- Add qualified prospects to tracking systems
- Send outreach emails/messages using templates

???? Light Canva Support
Assist with simple visual content tasks such as:
- Formatting Instagram carousel posts
- Updating Canva templates
- Creating simple graphics using existing brand direction
This role does NOT require advanced graphic design skills, but a good eye for clean, modern aesthetics is a plus.

???? Scheduling & Coordination
- Schedule discovery calls
- Coordinate calendars
- Send confirmations and reminders

???? Operations Support
- Maintain and organize Google Sheets / CRM trackers
- Keep systems clean and updated
- Help identify bottlenecks or missing follow-ups

? IDEAL CANDIDATE
You are:
* Extremely organized
* Proactive and detail-oriented
* A strong written communicator
* Friendly, warm, and professional
* Comfortable working independently
* Able to balance structure with creativity

Bonus if you have experience with:
* Lead management
* Outreach / sales support
* Canva
* Creative businesses, music, coaching, or personal brands

???? TOOLS YOU’LL USE
- Google Sheets
- Gmail
- Instagram
- TikTok
- Canva
- Calendar scheduling tools
- Potential future CRM tools

? HOURS & PAY
- Part-time to start (5–10 hrs/week)
- Potential for long-term growth and expanded responsibilities
- Flexible hours

???? TO APPLY
Please send:
* A short introduction about yourself
* Your experience with lead management, outreach, or VA work
* Your experience using Canva
* Include:
???? “Saturn” at the top of your application in the subject line so I know you read the full posting.