Executive Assistant & MLS Compliance Specialist

Location: Alabama, USA (Remote/Hybrid)

Employment Type: Part-Time (1:00 PM to 5:00 PM CST)

About the Role

We are seeking a high-level Executive Assistant & MLS Compliance Specialist to serve as the "right hand" to our CEO. This is not just a general administrative role; we need a professional with deep technical expertise in Multiple Listing Service (MLS) operations and a rigorous commitment to compliance standards. You will be responsible for ensuring our listings are flawless, our data is audit-ready, and our brokerage remains in good standing with all local and state boards.

Key Responsibilities

• MLS Lifecycle Management: Handle the end-to-end listing process, including data entry, photo uploading, and status changes (Active, Pending, Sold) with 100?curacy.

• Strict Compliance Oversight: Ensure all listings adhere to Alabama Real Estate Commission (AREC) and local MLS rules, specifically regarding the 1-business-day filing requirements and Clear Cooperation policies.

• Market Intelligence: Monitor MLS activity daily to report on price shifts, "Coming Soon" inventory, and regional market trends across Alabama.

• Documentation & Auditing: Coordinate lease renewals and transaction files, ensuring all "Office Exclusive" forms and status changes are documented and filed within the mandatory 3-day window to avoid penalties.

• CEO Support: Streamline the CEO’s daily workflow, managing a high-volume calendar and coordinating vendor communications for property maintenance and inspections.

Qualifications

• MLS Expert: 2+ years of direct experience with MLS platforms (experience with Greater Alabama MLS/Paragon or ValleyMLS is a significant plus).

• Compliance-Minded: Proven knowledge of Alabama-specific real estate laws, including disclosure requirements and the National Association of REALTORS® (NAR) Code of Ethics.

• Detail Obsessed: You should be the person who catches a typo in a legal description or a missing disclosure form before it's ever an issue.

• Proactive Communicator: Ability to act as a professional liaison between the CEO, property owners, and vendors.

• Technical Proficiency: Advanced skills in spreadsheets, digital signature platforms (e.g., DocuSign), and property management software.

Why Join Us?

This role offers a focused, 4-hour afternoon block (1 PM – 5 PM CST) perfect for a real estate professional who values precision and wants to be a core part of a growing Alabama firm.

How to Apply:

Please send your resume and a brief cover letter to ---------- with the subject line: Executive Assistant Application – [Your First Name and Your Favorite Fruit].