.Business Operations & Coordination Specialist (Remote - PH)

.Business Operations & Coordination Specialist (Remote - PH)
Location: 100% Remote (Philippines-based)

Working Hours: 08:00 – 14:00 Barcelona Time (14:00 – 20:00 PH Time)

Compensation: €300 / Month

Language Requirement: 100% English Proficiency (Mandatory) | Spanish is a major plus!

OVERVIEW
Are you a detail-oriented professional with a background in Office Administration? We are looking for a Business Operations & Coordination Specialist to lead our morning operations in Barcelona from the Philippines.

This role is perfect for someone who wants a stable, long-term career with a European agency while enjoying a prime afternoon shift (2 PM – 8 PM) with no graveyard hours. You will be the central coordinator ensuring our properties, clients, and agents stay perfectly aligned.

YOUR CORE MISSION
1. Listing & Property Coordination

Portfolio Management: Lead the onboarding of new luxury listings. Ensure all property data, floor plans, and catchy English descriptions are professionally uploaded to our CRM (Sooprema/Salesforce).

Portal Management: Keep our listings on Idealista, Fotocasa, and Kyero updated daily with 100?curacy.

Content Flow: Coordinate with the Barcelona team to ensure all marketing materials (videos/photos) are processed and published on time.

2. Client & Relocation Support

Global Liaison: Act as the first point of contact for international clients. You must provide world-class support and information in flawless English.

Relocation Admin: Coordinate the administrative side of client moves, including document organization for utility transfers and scheduling essential appointments.

Smart Scheduling: Manage the agency calendar via Asana and Calendly to coordinate property viewings and agent meetings.

3. Business Growth & Operations

Workflow Optimization: Maintain a highly organized digital office using Google Workspace.

Project Tracking: Monitor lease expirations, renewal windows, and client follow-ups to ensure the business never misses a beat.

WHO YOU ARE
The Communication Expert: You have 100% fluency in English (written and spoken). Ability to communicate in Spanish is a huge advantage.

The Veteran Coordinator: At least 5 years of experience in high-level administration or as a Virtual Assistant (similar to Princess Costan’s profile).

Technical Proficiency: Expert in Salesforce, Asana, Google Workspace, and MS Office.

Education: BS in Office Administration or a related Business field.

The Reliable Partner: You possess a high-speed, stable internet connection and a quiet professional workspace for the 2 PM – 8 PM PH shift.

WHY JOIN US?
Ideal Schedule: Work 2 PM – 8 PM PH Time. Keep your mornings for yourself and avoid the stress of night shifts!

Also 1-2 hours weekends-

YOU MUST BE READY FOR WORKING MORE THE FIRST MONTH TO LEARN

Professional Impact: Move beyond basic tasks and become the engine that drives an international real estate agency.

Stability: Long-term opportunity with a fixed schedule and professional environment.