Executive Assistant (A+ Level Only)

Executive Assistant (A+ Level Only)

We are seeking a high-caliber Executive Assistant to support a fast-moving CEO and leadership team.

This is not an entry-level administrative role. We are looking for a proactive, detail-obsessed operator who protects executive time, ensures priorities move forward, and keeps communication and execution organized at a high level.

The right person anticipates needs, solves problems early, and brings clarity to complexity. You thrive in dynamic environments, think critically, and take ownership without waiting for direction. You are calm under pressure, highly organized, emotionally intelligent, and deeply reliable.

Core Responsibilities
Executive Support & Time Protection

• Manage complex calendar scheduling and prioritization
• Protect executive time and ensure alignment with strategic goals
• Monitor and manage executive inboxes
• Draft and edit professional communications
• Prepare daily or weekly executive briefings

Meeting & Communication Management

• Coordinate internal and external meetings
• Prepare agendas and supporting materials
• Capture and distribute meeting summaries and action items
• Track follow-ups to ensure completion
• Maintain organized documentation of key decisions

Operational Coordination

• Maintain CRM accuracy and data integrity
• Ensure proper documentation of leads and client records
• Support onboarding and offboarding coordination
• Monitor key administrative workflows and flag issues
• Update GHL records and client links for Mike’s calendar meetings
• Send updated new client address information to Donna after intake forms are completed

Lead Research & CRM Management

• Research and qualify new leads for outreach and business development
• Manage and organize incoming leads within GoHighLevel (GHL)
• Conduct ongoing lead research and database updates inside GHL
• Maintain clean and accurate CRM records
• Support follow-up tracking and pipeline organization

SOP & Systems Management

• Create, update, and maintain SOPs and operational checklists
• Build and improve administrative and Executive Assistant process documentation
• Update SOP checklists related to EA/Admin workflows
• Identify inefficiencies and recommend process improvements

AI & Technology Utilization

• Utilize AI tools to improve efficiency, communication, research, and organization
• Leverage automation and AI-assisted workflows where appropriate
• Support implementation of AI-driven operational improvements

Reporting & Organization

• Compile executive reports and performance summaries
• Maintain organized digital filing systems
• Support documentation of SOPs and internal processes

Confidential & Strategic Support

• Handle sensitive information with discretion
• Assist with planning and coordination of strategic initiatives
• Provide structured thinking and clarity when priorities shift

Preferred Qualifications

• Experience using GoHighLevel (GHL)
• Experience utilizing AI tools for business operations and productivity
• Strong proficiency in CRM systems, Google Workspace, and Microsoft Office
• Ability to manage multiple moving priorities with accuracy and urgency

Non-Negotiables

• Proven experience supporting executives or founders
• Exceptional written and verbal English
• Strong organizational and prioritization skills
• High emotional intelligence and professional maturity
• Ability to operate independently with minimal supervision
• Extreme ownership mindset
• High integrity and confidentiality

Application Requirements

To be considered, submit:

1. A 2–3 Minute Video

Please answer the following:

• Describe a high-pressure situation where competing executive priorities, deadlines, or personalities created operational chaos. How did you bring structure, communication, and resolution to the situation?

• Tell us about a time you identified a problem, bottleneck, or risk before leadership noticed it. What signals did you catch early, what actions did you take, and what was the outcome?

• What does “protecting executive time” mean to you at a strategic level, and how do you determine what deserves immediate attention versus delegation, delay, or elimination?

Website: ---------- /

Facebook: www.>facebook.com/TheSavageSecrets
Youtube: ----------

2. Resume + Tools Proficiency List

Include the systems and platforms you’ve used (CRM, Microsoft products (Word, Excel, PowerPoint), scheduling tools, Google Workspace, project management software, AI tools, etc.).

3. Send Your Application

Send your application to ---------- with the subject line:
"Executive Assistant - Full Name"