Executive Concierge Assistant

PRIVÉ Culinary Concierge is a luxury wellness-focused meal prep and concierge culinary company based in Las Vegas. We specialize in highly personalized, chef-driven experiences for discerning clients who value quality, organization, discretion, and elevated service.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the founders in both business and personal operations. This is not a basic virtual assistant role. We are looking for someone who can become a reliable right hand and help keep daily operations organized, efficient, and moving forward.

This is a remote full-time position.

Responsibilities:
• Manage calendars, reminders, scheduling, and workflow organization
• Provide daily reports, updates, reminders, and task summaries
• Handle client communication through email, messaging, and virtual meetings
• Assist with administrative and operational tasks
• Create and update spreadsheets, menus, forms, and documents
• Design and edit materials using Canva
• Create intricate labels and templates using Avery products
• Assist with QuickBooks and basic bookkeeping tasks
• Organize files, systems, and digital workflows
• Take meeting notes and maintain organized records
• Anticipate needs proactively and help prevent tasks from slipping through the cracks
• Support both business and occasional personal organizational tasks
• Help maintain the polished and high-touch experience our brand is known for

Requirements:
• Exceptional English communication skills, both written and verbal
• Highly detail-oriented and organized
• Strong computer and technology proficiency
• Fast learner with excellent problem-solving skills
• Professional, polished, and reliable
• Ability to work independently and manage multiple moving parts
• Experience with Canva required
• Experience with spreadsheets and digital organization tools required
• Familiarity with QuickBooks preferred
• Basic photo editing experience preferred
• Ability to maintain strict confidentiality and discretion at all times
• Strong sense of professionalism and trustworthiness

Strong Plus:
• Background in hospitality, culinary, luxury brands, concierge services, or wellness industries
• Experience supporting founders, executives, or entrepreneurs
• Familiarity with premium client service standards

Ideal Candidate:
We are looking for someone proactive, thoughtful, and dependable. Someone who notices details before others do, keeps systems organized, communicates professionally, and genuinely enjoys helping fast-paced businesses operate smoothly.

To Apply:
Please send:
• Resume
• Portfolio or examples of work (Canva, spreadsheets, labels, organization systems, etc.)
• Short introduction video
• Desired weekly salary
• Internet speed and computer specifications
• Available working hours and timezone

Please also answer the following:

1. Why do you believe you are a good fit for this role?
2. Describe a time you had to manage multiple urgent tasks at once.
3. What tools and software are you most comfortable using?
4. How do you stay organized in a fast-paced environment?
5. Have you worked with high-end or luxury clients before?
6. How would previous employers describe your communication style?
7. What would you do if you noticed an important task your employer forgot about?
8. Describe your experience with Canva, spreadsheets, and administrative systems.
9. How do you handle confidential information?
10. What does excellent client service mean to you?