Part-Time Bookkeeper

What this role is

We’re a Canada-based law firm. We need a reliable, detail-oriented bookkeeper to keep our books current and accurate weekly, close the month on time, and maintain a simple Google Sheets KPI dashboard for management reporting. We file HST annually, and HST tracking must be accurate throughout the year.

This role is for someone who is consistent, deadline-driven, and proactive about following up for missing information.

Outcomes you are responsible for:

-Books are updated weekly and closed monthly on time
-Bank/credit card reconciliations are accurate and up to date
-Clean monthly reporting (P&L + cash summary + payables/receivables snapshot)
-Accurate ongoing tracking of HST collected vs HST paid to support annual HST filing
-A simple KPI dashboard is updated weekly/monthly in Google Sheets
-Errors/anomalies are flagged early (duplicates, missing transactions, mis-categorizations)

Responsibilities

Bookkeeping

-Weekly transaction categorization and posting
-Bank and credit card reconciliations (monthly minimum; weekly preferred)
-Maintain chart of accounts and proper categorization
-Track and categorize marketing spend by channel (mail, ads, software/tools, etc.)
-Maintain vendor records, bills, and basic AP tracking (as applicable)
-Support month-end close and year-end preparation for the accountant
-HST Tracking (Required — Annual Filing)

You will be responsible for accurate HST tracking and reporting support, including:

-Ensuring HST is correctly applied to invoices and recorded in the books
-Tracking HST collected vs HST paid (input tax credits) throughout the year
-Maintaining HST codes/tax settings
-Preparing an HST summary package for the annual filing period
-Flagging issues early (incorrect HST treatment, missing receipts for ITCs, unusual variances)
-Comfortable separating fees vs disbursements and ensuring HST treatment is recorded properly

KPI Dashboard Tracking (Required)

You will maintain a simple Google Sheets dashboard with:

-Revenue collected (weekly/monthly)
-Cash balances (by account) and basic cashflow summary
-Accounts receivable / payable snapshot (if applicable)
-Operating expenses by category
-Marketing spend by channel
-Notes on anomalies or missing items (brief, actionable)

Tools

-Accounting software
-Google Sheets / Google Drive
-Email / Slack

What we’re looking for:

-2+ years bookkeeping experience (preferred)
-Strong experience with accounting software
-Excellent attention to detail and consistency
-Comfortable following a weekly process and a month-end close checklist
-Good written English and clear communication
-Proactive about requesting missing receipts/transactions/info
-Trustworthy and confidential (we work with sensitive information)

Nice to have

-Experience with professional services firms (law/accounting/real estate)
-Experience creating simple management dashboards in Google Sheets
-Experience preparing year-end support packages for accountants

To apply

Please send:

-A short intro + your bookkeeping experience
-Which accounting software you’ve used (QBO/Xero/etc.)
-Your hourly rate and availability (hours/week)
-A brief outline of your month-end close checklist (bullet points)
-A short note on how you track HST collected vs HST paid