Estimator/Administrative Assistant

About J4 Logistic Services, LLC

J4 Logistic Services, LLC is a premier, veteran-owned firm founded and operated by two former combat military officers. We specialize in comprehensive consulting, trucking and hauling, and landscaping services, establishing ourselves as the go-to partner within the construction industry.

Built on the core values of precision, unwavering reliability, and a strict commitment to always operate with integrity, we bring operational excellence to every project. Our team is driven by our company motto: "What you need, you need it." As we continue to scale our operations to meet our clients' critical demands, we are seeking a highly organized and detail-oriented Virtual Assistant to join our team and support our daily administrative and financial workflows.

Position Overview

We are looking for a dedicated professional to handle essential backend operations, specifically focusing on financial administration and organizational support. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and maintain the high standards of accuracy that our leadership team values.

Key Responsibilities

Financial Administration: Efficiently manage the end-to-end invoicing process, handle accounts payable (AP), track vendor receipts, and ensure timely payment processing.

Document Management: Organize, digitize, and maintain critical operational files and financial records.

Communication Support: Assist in managing email correspondence and maintaining professional contact with clients, vendors, and construction partners.

General Operations: Provide ad-hoc administrative support to the executive team to optimize daily business workflows.

Qualifications & Skills

Proven experience as a Virtual Assistant, Administrative Assistant, or Bookkeeping Clerk.

Strong proficiency with Invoice2go, spreadsheets, and standard office suites (Google Workspace/Microsoft 365).

Exceptional organizational and time-management skills with a sharp eye for detail.

Ability to work independently with minimal supervision while meeting strict deadlines.

Excellent written and verbal communication skills.

Why Join Us?

At J4 Logistic Services, we foster a culture of mutual respect, clear communication, and professional growth. You will have the opportunity to work directly with disciplined, mission-driven leaders who always operate with integrity, playing a pivotal role in delivering on our promise to the construction sector: "What you need, you need it."

To Apply

If you are a disciplined professional who takes pride in accuracy and organization, we would love to hear from you. Please submit your resume along with a brief cover letter outlining your experience with invoicing and administrative support.