Real Estate Transaction Coordinator & Calendar Manager Executive Assistant Role

This is a full-time role requiring 50 hours per week.

Because real estate does not always happen strictly between 9:00 and 5:00, this person must be flexible and willing to help after hours when the situation calls for it. This does not mean they are expected to be available 24/7, but they do need to understand that urgent deadlines, client needs, showings, open houses, and transaction issues may require attention outside normal business hours.

Expected Availability
50 hours per week
Available during normal business hours
Potential after-hours availability depending on the situation
Able to respond quickly when urgent real estate matters come up
Flexible with evenings or weekends when needed for showings, open houses, deadlines, or closings
Dependable and organized even when the schedule changes quickly
Calendar, Showings & Open House Scheduling

This person will be responsible for helping manage and coordinate the agent’s schedule, including:

Scheduling client meetings
Scheduling buyer showings
Scheduling listing appointments
Scheduling inspections
Scheduling appraisals
Scheduling open houses
MLS Expert
Coordinating with sellers, buyers, other agents, lenders, title companies, inspectors, photographers, and vendors
Making sure appointments are added to the calendar correctly
Sending reminders for important appointments and deadlines
Keeping the agent updated on where they need to be and what is coming next
Helping make sure open houses and showings are planned, confirmed, and communicated clearly