Bookkeeper / Accountant – Permanent Full Time (archive)

# Remote Bookkeeper — Full-Time

We're hiring a full-time remote bookkeeper to run project invoicing, payments, and reconciliation in QuickBooks Online. Accuracy and consistency are the entire job.

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## The kind of bookkeeping

This is project-based B2B bookkeeping. Customer payments come in two stages — typically 50?posit at order, balance before delivery. Supplier payments mirror that structure where required (deposit to start production, balance once production is complete). Some suppliers are on net 30 terms; every bill is PO-driven. The business operates between Canada and the US.

If your background is SaaS, retail, or subscription bookkeeping, this is a different rhythm — closer to construction, manufacturing, or project-based services.

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## Compensation & Hours

- **Full-time, 40 hours/week**
- Hourly rate: **$5–10/hr** depending on experience
- Permanent role

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## What you'll do

**Project invoicing (QBO)**
When a customer pays a deposit or design fee, trigger the project sequence: create the Project under the customer using the next sequential project code, move the Estimate into the Project, convert it to an Invoice, and record the payment. Apply every payment to the correct invoice and project.

**Accounts Payable**
- Match every supplier bill to its PO before entering in QBO
- Create payment orders in RBC PayEdge — COO approves before they go out
- Time supplier final payments correctly: the customer's final payment must clear before the supplier's balance is paid

**Contractors**
- Reconcile contractor invoices against Time Doctor hours before payment
- Pay contractors on schedule

**Accounts Receivable**
- Collect customer payments and follow up on outstanding balances
- Track every receipt to the correct invoice and project

**Communication**
- Monitor finance-related from customers, suppliers, and the internal team
- Coordinate with the team in Slack — no silent backlogs
- Email customers and suppliers


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## Tools

QuickBooks Online, RBC PayEdge, Time Doctor, Slack, Asana, Excel / Google Sheets.

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## What "good" looks like

- Zero unapplied payments. Zero duplicate customer records. Zero sloppy project coding.
- Every supplier bill matched to a PO before payment.
- Every supplier final balance paid only after the customer's payment has cleared.
- Audit trail clean enough that anyone can open a project and understand what happened.
- Asana tasks moved as work progresses — never silent for days.

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## Requirements

- Proven QuickBooks Online experience (Projects, Estimates, Invoices, Bills, POs)
- Strong accounts payable discipline (PO matching, bill creation, payment recording)
- Strong written English and clear communication
- High attention to detail — you catch mismatched totals and missed steps before anyone else does
- Comfortable working inside documented SOPs and Asana-driven workflows — you follow the process and flag deviations rather than freelancing
- Strong preference for experience with deposit-based project billing, supplier net terms, and cross-border (Canada/US) operations
- Ecommerce bookkeeping experience is an asset, not a requirement

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## Schedule

- Remote
- Full-time, Monday to Friday
- Minimum 4 hours of daily overlap with 9am–5pm Eastern Time

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## To apply

In your intro message, include:

1. Expected hourly rate and years of QBO experience
2. Availability in Eastern Time
3. Resume