Executive Assistant (Remote – Philippines, US Hours)

Executive Assistant (Remote – Philippines, US Hours)

About Us

WA DeHart Inc., a Pennsylvania-based wholesale distribution company, has been serving customers for over 100 years. With new leadership and capital, we are scaling rapidly with global teams across the US, India, and the Philippines. We are building a fast-paced, growth-focused organization and looking for exceptional people who want to grow long-term with us.

Role Overview

We’re looking for a proactive, organized, and resourceful Executive Assistant to support leadership in day-to-day operations, project coordination, communication, and executive workflow management.

This is more than just an administrative role — we’re looking for someone who can think ahead, solve problems independently, and help create structure as the company grows.

The ideal candidate thrives in a fast-moving environment, communicates professionally, and can manage multiple priorities while maintaining strong attention to detail.

What You’ll Do

Executive Support

• Manage calendars, scheduling, meetings, and executive communications
• Organize emails, follow-ups, reminders, and task tracking
• Coordinate travel, appointments, and scheduling logistics as needed
• Help leadership stay organized, efficient, and focused on priorities

Operations & Project Coordination

• Assist with operational tasks, vendor coordination, and internal follow-ups
• Conduct online research and organize findings into clear summaries
• Track projects, action items, and deadlines across teams
• Prepare reports, presentations, spreadsheets, and business documentation

Communication & Organization

• Draft professional emails, memos, and internal communications
• Coordinate with global teams across the US, India, and the Philippines
• Build systems and processes that improve organization and efficiency
• Maintain confidentiality and professionalism in all interactions

Bonus Skills (Nice to Have)

• Experience with QuickBooks, spreadsheets, or expense tracking
• Familiarity with AI tools, automation, or project management software

What We’re Looking For

• Proven experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator
• Excellent English communication skills (written and verbal)
• Highly organized with strong attention to detail
• Self-starter who can anticipate needs and work independently
• Comfortable working in a fast-paced, changing environment
• Tech-savvy and quick to learn new software/tools
• Strong problem-solving and multitasking abilities
• Professional, reliable, and trustworthy

What We Offer

• Competitive compensation
• Long-term growth opportunity with leadership exposure
• Opportunity to help build systems and processes in a scaling company
• Collaborative international team environment
• Career growth opportunities as the company expands

How to Apply

Please send:

• Your resume
• A short voice or video introduction sharing:
Your background
Your experience supporting executives or teams
Why you’d be a great fit for this role

We’re looking for someone who wants to grow with us long-term and become a trusted part of the leadership team.