Executive Personal Assistant / Operations Assistant

Remote - UK Working Hours

We are seeking a highly organised, intelligent, and proactive Executive Personal Assistant / Operations Assistant to support two company directors across multiple businesses and assist with selected personal and family administration.

This is a long-term remote role for someone who is professional, detail-oriented, commercially aware, tech-savvy, and capable of managing a fast-paced and varied workload.

The successful candidate will play an important role in the day-to-day running of the businesses by managing administrative operations, coordinating schedules, handling communications, organising information, and ensuring tasks are completed efficiently.

All tasks and workflows will be managed through a shared online task management portal accessible to the wider team.

Key Responsibilities

* Managing the directors’ calendars, schedules, and appointments
* Coordinating meetings and travel arrangements
* Managing and prioritising emails and correspondence
* Drafting professional business emails and responses
* Preparing spreadsheets, trackers, reports, and summaries
* Organising documents and maintaining administrative systems
* Sending invoices and payment requests to the accounts team
* Ensuring accounts department is completing their task
* Tracking bills, payment requests, and outstanding administrative items
* Managing general ad hoc administrative and operational tasks
* Assisting with family and children’s diary/calendar coordination where required
* Following up outstanding tasks with consultants, suppliers, and tea ---------- mbers
* Updating and managing shared task management systems
* Supporting the directors with general day-to-day organisation and operational assistance
* Using AI tools and modern software platforms to improve efficiency and productivity

Requirements

* Fluent spoken and written English is essential
* Excellent communication and professional writing skills
* Strong business understanding and commercial awareness
* Comfortable using AI tools such as ChatGPT and other productivity software
* Highly organised with strong attention to detail
* Fast learner with the ability to adapt quickly
* Confident using spreadsheets, online systems, and digital tools
* Ability to multitask and prioritise effectively
* Professional, reliable, trustworthy, and proactive mindset
* Able to work independently and remotely
* Master’s degree required
* Previous experience as an Executive Assistant, PA, Operations Assistant, or Virtual Assistant preferred

Preferred Skills

* Experience supporting directors, founders, or senior management
* Familiarity with task management platforms such as Notion, ClickUp, Asana, or Trello
* Experience coordinating business operations remotely
* Property, construction, finance, or business administration experience is advantageous

Working Hours

* Monday to Friday
* Remote position
* Must work within UK/London business hours
* Typical working hours approximately:
* 8:00am – 4:00pm UK time
* This role is well suited to candidates based in the Philippines or similar time zones comfortable working evening hours

What We Are Looking For

We are looking for someone intelligent, trustworthy, highly organised, proactive, and technologically confident who can become an important part of the day-to-day operations of the businesses and provide reliable support to two busy directors and selected family administration tasks.

This position is for an immediate start for the right candidate.