Operations & Admin Coordinator (Remote, Full-Time)

Salary Range: PHP 20,000 – 35,000/month (based on experience)
Hours: Full-time, Monday–Friday. Must overlap with Korea Standard Time (KST/GMT+9) business hours.

About Inquivix
Inquivix is a Seoul-based digital marketing agency. We help international companies enter the Korean market through Naver SEO, Kakao advertising, paid media, social media, and web development.
We are a small, fully remote team. Internal operations need to run smoothly so our project teams can focus on client delivery. This role exists to make that happen.

The Role
- You will support our Executive Director with internal operations — HR administration, invoice and financial tracking, document management, and general coordination. This is an internal-facing role. You will not interact with clients.
- You are the person who makes sure records are organized, invoices are prepared on time, new hires are onboarded properly, and nothing falls through the cracks.

What you will do:
HR & Onboarding Admin (approximately 40% of role):
- Track new hire documentation — contracts, tool access, onboarding checklists
- Monitor probation timelines and flag upcoming review dates
- Maintain team records (contact info, start dates, role assignments, compensation records)
- Coordinate onboarding logistics for new tea ---------- mbers

Invoice & Financial Admin (approximately 30% of role):
- Prepare monthly client invoices from templates
- Track invoice status — sent, received, paid, overdue
- Flag overdue invoices for escalation (you flag — you do not chase clients)
- Organize monthly payroll data for review before accountant submission
- Maintain the invoice calendar

General Operations (approximately 30% of role):
- Maintain shared drive organization and file hygiene
- Track tool subscriptions and renewal dates
- Support internal documentation updates
- Schedule coordination
- Ad hoc admin support as needed

Requirements:
- 1+ years of experience in administrative, operations, or HR coordination work
- Strong organizational skills — you track details reliably and nothing slips
- Comfortable with spreadsheets — you will work with Excel/Google Sheets daily for invoice tracking, payroll data organization, and record-keeping
- Strong written English for internal communication
- Comfortable learning new tools quickly — we use Google Workspace, NiftyPM, ---------- , Archbee, and Bitwarden
- Honest and precise. If you are unsure about something, you ask rather than guess.

Strong advantage (not required):
- Experience with invoice preparation or basic financial administration
- Experience with payroll data organization (not processing — organizing data for accountant review)
- Experience with HR onboarding administration
- Experience working in a remote team across multiple time zones

This role is NOT a good fit if you:
- Want a marketing or client-facing role — this is purely internal operations
- Are disorganized or rely on memory instead of systems
- Are uncomfortable asking questions when instructions are unclear
- Need significant supervision to complete routine tasks

How to apply:
Send your resume and answer these three questions:

1. Describe your experience with any of the following: invoice preparation, payment tracking, payroll data organization, or financial record-keeping. If you have none, say so honestly.
2. How do you keep track of multiple ongoing tasks and deadlines when no one is reminding you? Describe your actual method.
3. What is your expected monthly salary in PHP?

Applications that do not answer these three questions will not be reviewed.