Purchasing Assistant VA

Salary: Starting at $800/month
Schedule: Full-time | Monday to Friday | 8:00 AM – 5:00 PM CST
Work Setup: Remote

We are looking for a detail-oriented and organised Purchasing Assistant to support our procurement and vendor management processes. The ideal candidate should be proactive, reliable, and comfortable working with reports, purchase orders, and supplier communications.

Responsibilities
Track unconfirmed purchase orders and follow up with vendors for missing confirmations
Reconcile vendor order confirmations with purchase orders in Kinetic
Maintain and organize supplier records, including:
Vendor contact information
Pricing agreements
Certificates and contract documents
Monitor backorders and order exceptions such as:
Cancellations
Substitutions
Partial shipments
Report order issues to the appropriate internal stakeholders in a timely manner
Generate purchasing and vendor spend reports to support budgeting and cost tracking
Support new vendor onboarding by collecting required documentation including:
W-9 forms
Insurance certificates
Banking information
Credit applications
Receive and log internal purchase requests
Verify completeness and approvals before routing requests through the procurement process
Assist with other administrative and purchasing-related tasks as assigned
Requirements
Strong organizational and multitasking skills
High attention to detail and accuracy
Good communication and follow-up skills
Experience with Microsoft Excel and reporting
Ability to work independently and manage priorities
Experience in purchasing, procurement, or administrative support is a plus

If you are organized, dependable, and enjoy working in a fast-paced environment, we’d love to hear from you.