Real Estate Administrative Assistant | Full Time | 13month Bonus + Yearly Raises

About Our Company:
The Growth Consultant is a leading business consulting company that helps entrepreneurs streamline operations, strengthen internal systems, and reduce daily workload so they can focus on growth and scaling. We support fast-paced, client-driven businesses by building efficient workflows and providing reliable operational support. As we continue to grow, we are expanding our administrative team to ensure our real estate clients receive organized, professional, and responsive support throughout every transaction.

Job Summary:
We are seeking a detail-oriented and proactive Real Estate Administrative Assistant to support day-to-day administrative and operational tasks. This role includes managing schedules, handling client communication, maintaining transaction records, coordinating appointments, and providing reliable back-office support.

The ideal candidate has prior real estate administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in keeping our operations running smoothly and ensuring every client interaction is handled with professionalism and care.

Key Responsibilities:
Calendar & Appointment Management
• Manage calendars, appointments, and scheduling for the real estate team
• Coordinate appointments with clients, agents, lenders, and vendors throughout transactions
• Ensure timely follow-up with clients and prospects to keep deals moving forward

Client Communication & Support
• Handle inbound and outbound client communication via phone, email, and text
• Maintain a professional and responsive presence across all communication channels
• Provide general administrative support to ensure a smooth client experience

Transaction & Records Management
• Maintain and organize transaction files, contracts, and client records
• Prepare documents, reports, and real estate-related paperwork accurately and on time
• Ensure all files are up to date and accessible throughout the transaction process

CRM & Lead Tracking
• Assist with CRM management and maintain accurate lead records
• Track and update lead status to support business development efforts
• Ensure all client information, notes, and follow-up tasks are properly recorded

Marketing & Listing Support
• Support marketing efforts including listing updates and social media coordination
• Assist with preparing listing materials and coordinating content as needed
• Help maintain a consistent and professional brand presence across platforms

Requirements:
• Previous experience as a Real Estate Administrative Assistant or in a similar role preferred
• Familiarity with real estate transactions, contracts, and terminology
• Strong written and verbal English communication skills
• Highly organized with excellent attention to detail
• Proficiency in Google Workspace, Microsoft Office, and CRM systems
• Ability to multitask and manage deadlines efficiently
• Tech-savvy and comfortable learning new software and platforms
• Reliable internet connection and a dedicated home office setup

Availability Requirements (Primary Hiring Focus):
• Must be fully available to work full-time during U.S. business hours
• Not suitable for candidates with ongoing full-time commitments or multiple jobs
• Requires consistent attendance, reliability, and responsiveness
• Ability to prioritize work responsibilities without distractions

We Offer:
• Fully remote position
• 13th-month pay
• Annual salary increases
• Supportive and collaborative work environment
• Opportunities for long-term growth within the company