Administrative Assistant (Virtual Position)

COREPOINT INDUSTRIES
Controlled Document [JD-ADM-01]
Rev.2

Purpose of the Role
The purpose of this role is to provide comprehensive administrative and operational support to the CorePoint Industries leadership team from a virtual environment. This position ensures daily business activities run smoothly by managing schedules, documentation, and cross-border communications between the Philippines and Houston headquarters.

Scope of the Role
This role serves as a central point of coordination for the Houston-based office, handling high-priority administrative tasks. The Virtual Administrative Assistant works independently under the guidance of the leadership team to maintain organized systems and facilitate efficient project workflows.

Operational Requirement (Strict Compliance)
? Work Schedule: This is a full-time virtual position operating strictly on 9:00 AM – 5:00
PM Central Time (Houston, TX).
? Time Zone Alignment: Applicants must be willing and able to work during the Philippine
"graveyard" shift to maintain a 1:1 real-time overlap with Houston headquarters.

Key Responsibilities
1. Executive & Project Support
? Manage calendars, schedule meetings, and coordinate across various time zones.
? Assist in the preparation of internal reports, presentations, and project deliverables.
? Follow established company procedures and documentation standards.

2. Document Control & Data Management
? Prepare and update essential business documents and data sheets.
? Maintain highly organized digital project files and version histories.
? Review all outgoing documentation for accuracy, formatting, and completeness.

3. Communication & Coordination
? Act as a point of contact for vendor inquiries and basic information gathering.? Liaise with multidisciplinary teams to ensure feedback is incorporated into workflows.
? Draft and manage professional correspondence in English.

4. Project & Recruitment Coordination
? Support recruitment efforts by organizing applicant data, tracking candidate progress, and
scheduling interviews.
? Liaise with vendors and third-party service providers to gather information or process
basic requests.
? Coordinate with multidisciplinary teams to ensure administrative tasks align with project
deadlines.

Qualifications
Education
? Bachelor’s degree in Business Administration, Communications, or a related field.
Experience
? 2–4 years of experience in a virtual assistant or administrative role, preferably supporting
US-based firms.
Technical Skills
? Proficiency in Microsoft Office 365 (Teams, Excel, Word) and Google Workspace.
? Familiarity with project management tools and document control systems.
Core Skills & Competencies
? Exceptional written and verbal communication skills in English.
? Strong attention to detail and a high degree of organizational skill.
? Ability to manage multiple tasks simultaneously and meet strict deadlines.
? Proactive approach to problem-solving and a willingness to learn new software.

About Us ( ---------- )
CorePoint Industries LLC is an Engineering, Procurement, and Construction (EPC) firm focused on delivering predictable, disciplined project execution for industrial and infrastructure clients. CorePoint was founded on the belief that consistent execution—not hype or volume—creates long-term value in EPC.

Mission Statement
To deliver engineering, procurement, and construction with safety as our highest obligation, executed with discipline, clarity, and accountability—so every project protects people and performs from day one.