Executive Assistant for Business Development Director

Business Development Assistant

Remote | Full-Time | High-Level Executive Support & Project Coordination

We are seeking a highly organized, resourceful, and detail-oriented Business Development Assistant to support the Director of Business Development in managing communications, projects, presentations, and operational workflows across multiple business initiatives.

This role is ideal for someone who thrives in fast-paced environments, can juggle multiple priorities without falling apart emotionally in Excel, and understands how to communicate professionally with executives, investors, consultants, and project teams.

You will play a critical role in helping maintain operational efficiency, project coordination, and presentation readiness across high-level business development activities.

Key Responsibilities
-Executive & Business Development Support
-Support the Director of Business Development in communications with:
*Investors
*Lenders
*Financial consultants and partners
*Board members

Assist in preparing:
*Financial projections
*Presentation decks
*Business development materials
*Project reports and summaries
*Create and maintain secure access credentials and permissions for project data rooms and shared workspaces.

Project Coordination & Tracking
Coordinate meetings and communications between internal and external stakeholders including:
*Architects
*Engineers
*Construction contractors
+Consultants
+Project partners

-Track project schedules, milestones, and deliverables.
-Maintain project organization across multiple active initiatives.
-Follow up with tea ---------- mbers on behalf of the Director to ensure timelines and responsibilities are being met.

Because apparently adults with six-figure salaries still need follow-ups to submit PDFs on time.

Required Skills & Qualifications
General Skills
-Strong organizational and multitasking abilities
-Excellent verbal and written communication skills
-Professional and concise communicator
-Strong active listening skills
-Fast learner with high adaptability
-High attention to detail and accountability
-Ability to work independently and proactively solve problems
-Software & Technical Requirements
-Microsoft 365 Suite

Strong proficiency with:

-Excel
-Outlook
-Word
-PowerPoint
-Teams
-SharePoint

Including:

Setting up and managing Teams and SharePoint workspaces
File organization and collaboration systems
Presentation formatting and reporting
Adobe Suite

Familiarity or experience with:

Adobe Photoshop
Adobe Illustrator
Adobe Premiere Pro
Adobe Acrobat Pro
Project Management & Workflow Tools
Competency with Smartsheet including:
Gantt charts
Milestone tracking
Resource allocation
Multi-project scheduling
AI & Workflow Optimization

Experience leveraging AI tools to:
Streamline workflows
Improve productivity
Enhance quality and efficiency of deliverables

If your definition of “using AI” is asking it to write “Hope you’re doing well” emails, this role may emotionally damage you.

Bonus Qualifications

Experience in any of the following is highly preferred:

Proforma financial projections
Business writing
High-quality business presentations
Investor-ready pitch materials
Financial or construction-related project coordination
What We’re Looking For

We value people who:

Take initiative without constant supervision
Think critically and strategically
Communicate clearly and professionally
Can manage confidential information responsibly
Stay composed under pressure
Actually enjoy building systems and keeping operations organized

To apply:
Please submit your application only on this Google form
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We will not entertain application sent here on onlinejobs.ph