Senior Staff Accountant

Senior Staff Accountant – Retail Operations & Financial Controls

Remote – Philippines

Wonderlosity is seeking a highly organized, detail-oriented Senior Staff Accountant to become a key operational and financial partner within our growing multi-brand retail company.

This is not a basic bookkeeping role.

We are looking for someone who can take ownership of day-to-day accounting operations, expense controls, reconciliation workflows, and financial organization across multiple retail brands and locations.

The ideal candidate enjoys creating structure, identifying inconsistencies, improving processes, and helping leadership maintain clear financial visibility in a fast-moving environment.

This role works directly with company leadership and will become a critical long-term operational support function as the business continues to grow.

About Wonderlosity

Wonderlosity operates immersive retail brands focused on fantasy, anime, books, tea, magic, horror, and pop culture experiences. Our brands include:

* The Cloak and Wand
* Arisu
* Alice’s Little Haunted Bookshop
* Alice in the Village

We operate multiple retail locations across several states and are continuing to expand.

Our environment is highly creative, entrepreneurial, fast-paced, and constantly evolving. We are looking for someone who thrives in organized chaos and enjoys building systems that bring clarity and control.

Key Responsibilities

Reconciliation & Financial Accuracy

* Own daily and weekly reconciliation of company credit cards and bank accounts within Xero
* Match transactions against receipts and supporting documentation using Dext
* Investigate discrepancies, duplicate charges, missing receipts, and uncategorized expenses
* Ensure financial records remain accurate, organized, and audit-ready

Expense Management & Financial Controls

* Monitor company spending activity across multiple stores and departments
* Follow up on missing receipts and incomplete documentation
* Assist in maintaining internal financial controls and approval workflows
* Identify unusual transactions, inconsistencies, or process breakdowns
* Help leadership maintain accountability and visibility into operational spending

Accounting Operations

* Manage accounts payable and vendor invoice workflows
* Assist with monthly close processes
* Ensure expenses are categorized correctly across inventory, fixtures, operating expenses, marketing, leasehold improvements, and other retail accounting categories
* Support multi-location and multi-brand accounting organization

Process Improvement

* Help improve accounting workflows and operational systems as the company scales
* Create organization and structure around financial processes
* Recommend improvements to reporting, reconciliation, and expense tracking systems

Systems & Tools

* Xero
* Dext
* Google Sheets / Excel
* Square
* Inventory Planner
* Thrive Inventory
* ----------

Strong Xero experience is highly preferred.

Qualifications

* 4+ years experience in accounting, bookkeeping, or staff accountant roles
* Strong reconciliation and expense management experience
* Experience supporting multi-location retail, ecommerce, or inventory-based businesses preferred
* Excellent organizational skills and attention to detail
* Strong written and verbal English communication skills
* Comfortable working independently and proactively
* Ability to manage large transaction volumes accurately and efficiently
* Strong problem-solving mindset and process-oriented thinking

What Success Looks Like

The right candidate:

* notices missing information before being asked
* follows through consistently
* creates order and structure
* communicates clearly
* helps leadership trust the numbers
* takes ownership rather than waiting for instructions

This role is ideal for someone who enjoys operational accounting, process improvement, and creating calm and organization within a growing company.