Admin assistant

We are growing, and we’re looking for a highly organized, detail-oriented Virtual Assistant to support a fast-paced real estate transaction business.

This role will start with transaction coordination support, compliance, and administrative tasks, with the opportunity to grow into a larger operations role over time.

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Key Responsibilities

• Manage transaction compliance and deadlines
• Upload and organize documents in systems such as AFrame, Dotloop, ZipForms, Command, and Google Drive
• Set up and maintain new transaction files
• Send documents for signatures through DocuSign
• Track missing paperwork and follow up with agents and clients
• Assist with email management and daily communication
• Enter new transactions into AFrame
• Complete post-closing tasks and file organization
• Support daily operations and additional administrative tasks as needed

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What We’re Looking For

• Highly organized and detail-oriented
• Strong communication skills
• Excellent time management and ability to prioritize
• Fast, efficient, and consistent in completing tasks
• Proactive and able to work independently
• A strong problem solver
• Tech-savvy and quick to learn new systems
• Reliable, positive, and growth-minded
• Familiar with real estate transaction systems and e-signature platforms
• Experience with New Jersey and Pennsylvania transactions is a huge plus

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This Role is NOT a Fit For Someone Who:

• Needs constant direction or reminders
• Struggles to stay productive during working hours
• Prefers a slow-paced environment
• Has difficulty meeting deadlines or following through consistently
• Is currently juggling multiple full-time positions during working hours

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Important Details

• Full-time position
• Monday–Friday, 9 AM–5 PM EST availability required
• Must have reliable internet and backup internet/power options
• This role will grow into handling higher-level responsibilities over time