Executive Assistant (Remote) Sales, Client Success & Outreach Operations

Executive Assistant (Remote)
Sales, Client Success & Outreach Operations

Overview
We’re hiring a highly organized, proactive, and resourceful Executive Assistant to support both Sales and Client Success operations inside a fast-growing business coaching company.

This role is responsible for managing communication, executing outreach, maintaining systems, supporting client experience, and ensuring nothing falls through the cracks across leads and clients.

You are not just completing tasks. You are owning execution, follow-through, and operational support at a high level.
This is a fast-paced environment for someone who thrives on communication, organization, creativity, and ---------- ntum.

Core Responsibilities
Outreach & Sales Execution
Execute personalized outreach campaigns through:
GoHighLevel (GHL)

Email
Text campaigns
Social media platforms (Instagram, Facebook, LinkedIn, etc.)

Proactively engage and follow up with prospects through social media DMs and relationship-building conversations
Research prospects and personalize outreach based on their brand, website, and online presence
Support and implement AI-driven nurture strategies using ChatGPT and Claude
Assist in creating and refining messaging, scripts, and content
Handle Level 1 lead correspondence and follow-up

Communication & Follow-Through
Monitor email, Slack, GHL, and social platforms daily
Respond to low-impact client and lead communication
Log communication and escalate when needed
Ensure no message, lead, or follow-up gets missed
Maintain clear communication between leadership, sales, and client success

Operations & System Management
Maintain a live daily to-do list based on real-time communication and priorities
Keep all systems updated and organized:
GHL
Google Sheets
Claude
Internal tracking systems

Log:
Client communication
Mastermind insights
Internal notes
Sales activity
Ensure data accuracy and consistency across all platforms

Client Success Support
Track client action items, payments, scheduling, and accountability

Flag:
Missed commitments
Payment issues
At-risk clients
Support weekly reporting:
Wins
Risks
Status updates
Monitor client experience touchpoints and milestones

Structure
Leadership handles high-impact strategy and sales conversations.
Your role is to free up leadership to focus on revenue growth, client retention, and strategy.

Who You Are
Mentally flexible and fast-moving
Creative and able to think outside the box, especially in outreach and prospect engagement
Comfortable initiating conversations through social media and direct outreach
Highly organized with strong attention to detail
Proactive and ownership-driven
Strong written communicator
Able to adapt quickly in a dynamic environment
Comfortable using AI tools to improve efficiency and communication

How We Work
Outreach strategies are built using AI and structured prompt systems
You will help execute, personalize, and creatively refine messaging
Work alongside the team during live Zoom collaboration hours
Receive hands-on training and real-time feedback
We value speed, ownership, communication, and execution

Tools
Slack
GoHighLevel (GHL)
Outlook
Google Sheets
ChatGPT
Claude
Instagram, Facebook, LinkedIn

How to Apply
Send your application to:
----------

Review our company here:
----------

Include:
1. Resume
2. Video Submission (3–5 minutes)
In your video, answer:

1. What do you believe our core offer is and who is our ideal client?
2. How would you personalize an outreach message based on our brand?
3. How would you use social media to start conversations with potential prospects?
4. What system would you use to manage inboxes, Slack, and follow-ups so nothing falls through the cracks?

Subject Line:
Sales & Client Management Executive Assistant Application – [Your Name]