Virtual Assistant — QuickBooks Bookkeeping (2-3hrs/week)

Virtual Assistant — QuickBooks Bookkeeping (Part-time)
2–3 hrs/week Once a week WhatsApp communication

ABOUT THE ROLE
We are a digital marketing agency looking for a reliable and detail-oriented Virtual Assistant to help us keep our QuickBooks accounting organized. This is a part-time, flexible role — roughly one session per week lasting 2–3 hours.

You will be our go-to person for making sure every business transaction is properly recorded and reconciled in QuickBooks.

WHAT YOU'LL DO
- Receive receipt photos via WhatsApp (sent each time we use a business card) and upload them into QuickBooks
- Review transaction details for accuracy — amounts, merchant names, categories, and dates
- Confirm and reconcile transactions in QuickBooks
- Monitor the accounts for any unmatched or missing transactions and follow up with us via WhatsApp to request the corresponding receipt
- Flag anything that looks unusual or inconsistent

HOW WE WORK TOGETHER

All communication is through WhatsApp. We will send you snaps of receipts as transactions happen. You'll upload these during your weekly session. If you spot a transaction in QuickBooks with no matching receipt, simply WhatsApp us and we'll send it over.

WHAT WE'RE LOOKING FOR
- Hands-on experience with QuickBooks Online (required)
- Strong attention to detail — accuracy matters more than speed
- Honest, trustworthy, and discreet with financial information
- Responsive on WhatsApp
- Self-managed — able to work independently during your weekly session

NICE TO HAVE
- Background in bookkeeping or accounting
- Experience working with small business owners or agencies
- Familiarity with common digital marketing expenses — ad spend (Meta, Google), software subscriptions (e.g. tools, CRMs), and contractor or freelancer payments

COMPENSATION
please include your expected hourly rate in your application.

To apply: In the subject text, please include "I have Quickbooks Experience". Applications without this subject text will be ignored and archived.

Send a brief introduction video talking about yourself and your experience with QuickBooks. Show me what your usual day to day tasks are for QuickBooks bookkeeping via screen recording and explanation. This will allow me to see your experience with QuickBooks and if you are aware of the stuff we need in a bookkeeper (specifically, receipts, transactions, invoices). And at the end, indicate when you can start and what your hourly rate is.