Business Admin

About Monkedia:
Monkedia is a fast-growing digital marketing agency seeking a strategic, hands-on Paid Ads Specialist to manage, optimize, and scale performance-driven digital advertising campaigns. You’ll play a key role in developing campaign strategies, analyzing data, and collaborating with creative and strategy teams to deliver exceptional results for our clients.

About The Role:
Monkedia is seeking a highly organized, detail-oriented, and proactive Business Administrator to support financial operations, administrative processes, and cross-functional coordination. This role is critical in ensuring the company’s financial health, operational efficiency, and seamless collaboration across internal teams and external partners.
Key expectation and a non-negotiable factor is that the ideal candidate works full-time during US onshore core hours (CST) and ensures online availability the entire time for effective communication.
This position is ideal for someone who thrives in a fast-paced, high-pressure environment, excels at problem-solving through data, and enjoys balancing analytical rigor with hands-on execution. You will play a key role in managing core financial functions, supporting leadership with insights, and ensuring alignment across teams to drive business performance. Success in this role requires strong ownership, adaptability, and the ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

Key Responsibilities:
Manage day-to-day bookkeeping and financial records using QuickBooks with a high degree of accuracy
Generate, send, and track invoices; oversee accounts receivable and lead collection efforts
Work closely with CPA, legal counsel, and collection agencies to resolve financial matters and ensure compliance
Prepare and maintain financial reports, dashboards, and analyses using Microsoft Office Suite and other tools
Run payroll and ensure all payroll-related processes are accurate and compliant
Coordinate and collaborate with internal teams to gather, organize, and communicate critical business information
Partner with third-party vendors and agencies (recruiting, benefits, etc.) to negotiate pricing and manage contracts
Conduct calls and meetings with clients, vendors, or partners to resolve billing or operational issues
Support leadership with financial insights, reporting, and operational recommendations
Maintain organized documentation and ensure proper record-keeping across all administrative and financial functions
Operate effectively in a high-pressure, deadline-driven environment while maintaining attention to detail

Qualifications:
Required:
5+ years of experience in bookkeeping, business administration, or financial operations
Advanced proficiency in QuickBooks and strong accounting fundamentals
Experience managing invoicing, AR, and collections processes
Hands-on experience working with CPAs, legal teams, and/or collection agencies
Strong financial reporting and data analysis skills using Microsoft Excel and related tools
Strong working knowledge and experience with Google workspace and Drive tools
Experience running payroll and understanding payroll compliance requirements
Excellent verbal and written English communication skills
Proven ability to multitask and perform in a fast-paced, high-pressure, matrixed environment
Strong problem-solving, analytical thinking, and attention to detail
Ability to take initiative, ownership, and accountability for results


Preferred:
Experience in a digital marketing agency or similar fast-growth environment
Familiarity with financial forecasting and budgeting processes
Experience negotiating vendor contracts and managing third-party relationships
Experience with Rippling, Teamwork Space, Slack, Banking systems
Knowledge of how to read tax returns, financial statements, AI automation tools

Key Competencies:
Strong financial and analytical acumen with a data-driven mindset
Excellent interpersonal skills with high emotional intelligence and self-awareness
Highly organized with exceptional time management and prioritization abilities
Effective communicator who can collaborate across teams and levels of the organization
Resilient and adaptable, with the ability to perform under pressure and meet tight deadlines
Proactive problem solver who identifies issues and drives solutions independently
Detail-oriented with a commitment to accuracy and operational excellence