VA Admin

Job Title: Real Estate Virtual Assistant (Operations, Admin & C2C Support)

Job Type: Full-Time Remote
Location: Remote (Philippines Preferred)
Industry: Real Estate

About the Role

We are looking for a reliable, organized, and proactive Real Estate Virtual Assistant to support our operating staff, administrative team, and C2C operations. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple responsibilities in a fast-paced real estate environment.

This role will assist with administrative tasks, transaction coordination, client communication, and daily operational support to help keep the team efficient and responsive.

Responsibilities
Administrative Support
Manage calendars, appointments, and scheduling
Organize files, documents, and databases
Handle email management and internal communications
Prepare reports, spreadsheets, and task tracking
Maintain accurate records and workflow systems
Real Estate Operations Support
Assist with transaction coordination and document management
Coordinate with agents, vendors, clients, and partners
Track deadlines, contingencies, and follow-ups
Update and manage CRM records in Follow Up Boss
Support daily operational workflows and team needs
C2C / Client Communication
Respond to client inquiries professionally and promptly
Follow up with leads, buyers, sellers, and prospects
Assist with customer support via phone, email, and chat
Maintain strong communication and client relationships
Ensure timely updates and follow-through on tasks
Tools & Platforms Used

Experience with the following platforms is strongly preferred:

Follow Up Boss (CRM)
Google Workspace (Gmail, Docs, Sheets, Drive, Calendar)
Dotloop
Slack
Requirements
Previous experience as a Virtual Assistant, Admin Assistant, or Real Estate VA preferred
Strong written and verbal English communication skills
Highly organized with excellent attention to detail
Ability to multitask and work independently
Comfortable learning and using real estate software platforms
Reliable internet connection and computer setup
Professional attitude and strong work ethic
Preferred Qualifications
Real estate transaction coordination experience
CRM management experience
Experience working with U.S.-based real estate teams
Strong follow-up and customer service skills
Compensation
Competitive pay based on experience
Long-term opportunity with growth potential
Collaborative and supportive work environment
How to Apply

Please submit:

Updated resume
Brief summary of your real estate VA experience
Internet speed test result
Expected salary
Availability and timezone

We are looking for someone dependable, detail-oriented, and ready to grow with our team.