Real Estate Virtual Assistant / Transaction Coordinator

I’m looking for a highly organized and proactive Real Estate Virtual Assistant / Transaction Coordinator to support both my real estate business and coaching operations.

This role is ideal for someone who understands real estate systems, can manage transactions from contract to close, communicate professionally with clients, and help keep operations running smoothly behind the scenes.

Responsibilities:
1. Real Estate Transaction Coordination
- Prepare and send contracts for signatures
- Assist with purchase agreements and real estate documents
- Coordinate transactions from contract to close
- Order inspections, appraisals, and title work
- Track deadlines and ensure all transaction milestones are completed
- Input and manage listings inside MLS systems

2. Administrative & Executive Support
- Manage calendars and scheduling
- Monitor and respond to emails professionally
- Organize appointments and client communications
- Assist with coaching call scheduling and coordination
- Help maintain organization across multiple projects and teams

3. Marketing & Social Media Support
- Assist with basic social media management
- Support marketing-related administrative tasks
- Coordinate simple marketing materials and updates

Qualifications:
- Previous real estate experience is required
- Experience with transaction coordination is highly preferred
- Familiarity with MLS systems and real estate contracts
- Strong written and spoken English communication skills
- Highly organized with strong attention to detail
- Ability to manage multiple tasks and deadlines
- Professional and client-friendly communication style
- Comfortable learning and working inside multiple software platforms

Bonus Skills:
-Experience with GoHighLevel or CRM systems
- Experience supporting real estate teams or coaches
- Basic marketing or social media experience

What I’m Looking For:
I’m looking for someone dependable, detail-oriented, proactive, and capable of taking ownership of tasks without constant supervision.

This person will become a key support role within my real estate and coaching businesses, helping me stay organized, improve efficiency, and continue growing the company.

If you thrive in a fast-paced environment and enjoy helping teams stay productive and organized, I’d love to hear from you.