Founder's Assistant —Part-Time (80h/month), Remote

Who we are

---------- is a creative agency. We make video ads for eCommerce brands that run on Meta. Our job is simple: make ads that work. We test a lot, look at the data, and keep improving until something wins.

We are a team of 7. The founder handles strategy, content, and direction. The rest of the team are creative strategists and video editors. We work fully remote and move fast.

What this role is

We are looking for a smart, organised, reliable full-time assistant to work directly with the founder.

This is not a passive role where you wait to be told what to do. We need someone who can think for themselves, figure things out, follow up without being asked, and keep things organised across multiple areas of the business at the same time.

If you have experience as an executive assistant, operations VA, or in a similar role where you supported a founder or senior leader directly, this is for you.

What you will do

You will help across several areas:

Admin and finance
Organising invoices, receipts, and documents. Updating accounting spreadsheets. Tracking software subscriptions and costs. Preparing payment overviews for salaries and contractors. Keeping Google Drive clean and organised.

Supplier research and outreach
Finding suppliers online, collecting quotes, comparing options, and sending outreach messages. Organising everything into clear comparison sheets.

Upwork applications
Finding relevant jobs on Upwork, filtering out bad ones, adapting our proposal templates, sending applications, and tracking replies and calls booked.

Customer support
Replying to customer questions about orders, shipping, returns, and refunds using approved templates. Checking Shopify order details. Escalating complicated issues when needed.

Hiring support
Posting jobs, tracking applicants, checking whether people followed instructions, organizing candidate pipelines, scheduling interviews, and sending follow up messages.

SOPs and documentation
Turning Loom videos, voice notes, and rough instructions into clean step-by-step documents. Keeping internal docs organized and up to date.

Social media engagement
Replying to comments, engaging with relevant accounts, flagging potential leads, and supporting basic community management.

ClickUp and project management
Creating and updating tasks, checking deadlines, following up on stuck tasks, and keeping everything organized.

Creator and contractor coordination
Sending outreach to UGC creators, collecting prices and replies, sending briefs, following up on deliverables, and organizing files.

Research
Finding tools, suppliers, platforms, travel options, or anything else the founder needs a clear summary on.

What we are looking for

You have worked as an executive assistant, operations VA, or in a similar role before
You can manage multiple tasks at the same time without dropping things
You follow up on your own — you do not wait to be chased
You figure things out before asking for help
You communicate clearly and quickly
You are comfortable with tools like Google Drive, ClickUp, Slack, Spreadsheets, Upwork, and Shopify
You have at least 80 hours per month available and are not overloaded with other clients


What is in it for you

You will work directly with a founder and see exactly how a growing business is run day to day
You will learn how to manage people, keep operations organised, and use real business tools
You will build skills that are valuable in any business: execution, systems, communication, operations
Part-time role at 80 hours per month, paid monthly at $6 per hour, with the potential to grow into a full-time position as the business grows.
Full-time remote role with room to grow as the business grows

How to apply - To be considered, follow these instructions exactly:

1. Use this subject line: Hookmasters PA — [Your Name]
2. Record a 3 to 5-minute video on Loom or directly on camera and send it to the chat here or upload online and attach a link.

-Walk us through your most relevant previous experience — what you did, who you supported, and what you actually owned and managed.
-Tell us about the last time you were given a task to just figure something out yourself. What was the problem and what steps did you take to solve it?
-How do you prefer to work with someone you support — how do you stay on top of things, how do you communicate, and how do you handle it when things are unclear?

One important note: This video is mainly so we can see how you communicate and how you think on the spot. Please do not read from a script or from what ChatGPT wrote for you. We can tell when someone is reading from a piece of paper instead of answering from their own head. Speak naturally, like you are having a conversation. That is what we are looking for.

And don't worry too much about how the video looks. By submitting a video in the first place, you are already in the top 10% of applicants — because 90% of people won't do it.

We look forward to hearing from you.

Best, Luka David.