Virtual Assistant to the Founders

We are a fast-growing CRM and automation agency specializing in Salesforce and HubSpot implementations. We’re hiring a Virtual Assistant to work directly with our two co-founders. The mission of this role is simple: give the founders back their minutes. Every task you take off their plate is time they can spend building the business, serving clients, and closing deals.
This is not a passive support role. You’ll be a force multiplier — someone who anticipates needs, takes initiative, and operates with the judgment of an extension of the founders themselves.

What You’ll Be Doing
You’ll own a wide range of administrative and operational responsibilities, including:


-Task management and execution across multiple areas of the business, from internal operations to client-facing follow-ups
-Calendar management for both founders, including scheduling, rescheduling, prioritizing meetings, and protecting focus time
-Inbox and message triage, including flagging urgent emails, drafting responses, and ensuring nothing falls through the cracks
-Client communication support, including responding to messages, following up on outstanding items, and keeping conversations moving
-Sales lead management, including monitoring inbound leads, flagging high-priority opportunities, and ensuring timely responses
-Ad hoc projects that come up in a fast-moving startup environment, ranging from research to documentation to vendor coordination


What We’re Looking For

-Excellent written and verbal English. You’ll be communicating with clients, prospects, and partners directly, often on behalf of the founders.
-Strong attention to detail. Small mistakes in calendars, emails, and client communications create big problems. You catch things before they become issues.
-Comfort with a fast-paced startup environment. Priorities shift, new tasks come in throughout the day, and you’ll need to stay organized when things move quickly.
-Strong sense of ownership. You don’t wait to be told what to do twice. You follow up, follow through, and close loops.
-Good judgment. You’ll be making small decisions on behalf of the founders constantly. We need someone who knows when to act and when to ask.


Nice to Have

-Previous experience as an executive assistant or virtual assistant.
-Familiarity with Google Workspace, Slack, and CRM tools (HubSpot or Salesforce experience is a plus but not required)
-Experience supporting founders or executives in a service or agency business


Why This Role Matters
The two founders of AutomationFix are deeply involved in client delivery, sales, and building the agency. Every minute they spend on calendar logistics or inbox triage is a minute they’re not spending on the work that grows the business. Your success in this role is measured by one thing: how much of their time you give back to them.