Virtual Real Estate Assistant (Marketing & Transaction)

We are looking for a highly capable Virtual Real Estate Assistant to support both marketing and transaction management.

This role requires someone who is detail-oriented, organized, and able to operate in a fast-paced environment with minimal oversight.

Key Responsibilities:

Marketing & Operations

• Organize and maintain files in Google Drive

• Create marketing materials using Canva (design boards, listing graphics, email assets, etc.)

• Schedule and manage social media posts via Later

• Maintain and update inventory spreadsheets

• Coordinate with vendors (photography, staging, signage, marketing orders, etc.)



Transaction Coordination & Sales Support

• Communicate with agents to share inventory and coordinate showings

• Manage transactions from contract to close

• Coordinate with title companies, lenders, agents, and clients throughout the process

• Prepare and manage documents using ZipForms and DocuSign

• Track timelines, deadlines, and contract requirements

• Must be familiar with MLS systems and real estate contracts (Texas experience is a strong plus)



Systems & Tools Required

• ClickUp

• MLS

• ZipForms

• Google Workspace (Drive, Sheets, Docs)

• Canva

• ----------

• DocuSign



Requirements

• Quick learner with strong problem-solving skills

• Extremely detail-oriented and organized

• Ability to manage multiple tasks and deadlines simultaneously

• Strong communication skills (written and verbal)

• Prior real estate experience required (Texas market preferred)

This is a fast-moving role with high expectations, ideal for someone who can take ownership, stay organized, and execute efficiently