Executive Sales & Marketing VA - Nat

(Strategic Operations & Growth Coordinator)
Founder’s Right-Hand | Sales Pipeline & Operations Partner
Remote | Full-Time (40 hours per week) | Creative Growth Agency
Flexible schedule with required overlap with founder for coordination

ROLE OVERVIEW
This is not a traditional VA role. We are hiring a high-trust, proactive right-hand operator to support a founder-led creative and growth marketing agency. This role is focused on driving momentum across operations, sales pipeline, and internal systems—not just completing tasks, but owning outcomes.

You will be expected to take a desired result, build the workflow, and ensure execution happens without constant direction.

KEY RESPONSIBILITIES

Founder Operations & Executive Support
• Manage inbox follow-ups and key communications
• Track commitments and ensure next steps happen
• Maintain calendar, scheduling, and meeting prep
• Turn ideas/voice notes into structured tasks
• Proactively remind and align founder priorities
• Ensure nothing stalls or gets missed

Strong preference for someone comfortable holding the founder accountable.

Sales Pipeline & Lead Support
• Manage Upwork proposals and outreach flow
• Track response rates and pipeline activity
• Maintain follow-ups and prevent stale leads
• Keep CRM updated with accurate deal stages
• Organize portfolio and case studies
• Support LinkedIn and cold email efforts

Systems & Operations
• Manage Zoho CRM and project coordination
• Maintain organized Google Drive structure
• Create and update SOPs and workflows
• Organize contracts and onboarding docs
• Track internal tasks and follow-ups
• Identify blockers before delays happen

Required Skills & QUALIFICATIONS (Highly Important)
• Strong written and verbal English communication
• High ownership and proactive mindset
• Strong problem-solving and decision-making skills
• Experience supporting founders or executives
• Experience with CRM and sales pipelines
• Highly organized with systems thinking ability
• Strong follow-through and attention to detail
• Able to work independently in fast-paced environments

Nice to Have
• Experience in marketing or growth agencies
• Background in sales operations or growth operations
• Experience in founder-led or startup environments
• Familiarity with building workflows and SOPs
• Experience with proposal writing and positioning
• Chief-of-staff or operations coordinator experience

Less Ideal
• Pure Admin VAs
• Order-Takers
• Task-Only Assistant
• People who need daily checklists

Tools Proficiency Requirement
• Upwork
• Zoho CRM / Zoho Projects (or similar tools)
• Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• LinkedIn (lead generation and outreach familiarity)
• Basic knowledge of cold email tools (nice to have)

How to Apply?
Please submit:
• Your updated CV
• A short introduction video (2–3 minutes)
• A brief summary of your experience supporting a founder or managing operations/sales pipelines
• Example of a workflow, system, or SOP you have created (if available)
• Example of a proposal or sales-related work (if available)

Only shortlisted candidates will be contacted for the next stage of the process.