High Powered Executive Assistant

VIRTUAL EXECUTIVE ASSISTANT TO AMY YOUNGREN
Part-Time | Remote | 20 Hours/Week


ABOUT THE ROLE

Amy Youngren is the co-founder of North Group, a top 1% real estate team operating across the GTA. She's also the founder of a large professional community for real estate leaders, a sought-after speaker, and an active content creator and brand builder. She needs a Virtual Executive Assistant who can keep the behind-the-scenes running smoothly while she focuses on the big picture.

This is a part-time remote role, 20 hours per week, Monday to Friday, approximately 1:00 PM to 5:00 PM Eastern Time.


WHAT YOU'LL DO

Your job is to keep Amy's world organized, on track, and moving forward. The four main areas of focus are:

Calendar and Meeting Coordination
- Manage Amy's calendar across her real estate business, community, and brand commitments
- Schedule, confirm, and reschedule meetings with clients, tea ---------- mbers, sponsors, and collaborators
- Flag conflicts and solve them before they become problems


Email Management
- Triage and organize Amy's inbox daily
- Draft and send emails on her behalf in a tone that sounds like her, not like a robot
- Make sure nothing urgent gets buried and nothing important gets missed

Task and To-Do Tracking
- Keep running lists of priorities and deadlines organized in tools like Asana or Notion
- Give Amy regular updates on what's done, what's outstanding, and what's coming up

Follow-Up and Accountability
- Track commitments made by tea ---------- mbers, vendors, and partners
- Follow up when deadlines are approaching or have been missed
- Be the person who makes sure things actually get done, not just talked about

You'll also handle general executive support as needed: research, document prep, travel coordination, and whatever else comes up in a fast-moving week.


WHAT WE'RE LOOKING FOR

- 2+ years of experience as a virtual assistant or executive assistant (real experience, not "I'm a fast learner")
- Excellent written communication. You'll be writing emails on Amy's behalf daily, and tone matters.
- Tech-savvy and comfortable with Google Workspace, Slack, Zoom, and project management tools
- Already using AI tools (like ChatGPT or Claude) in your workflow and can tell us how
- Organized, proactive, and able to manage multiple priorities without being micromanaged
- Available Monday to Friday, 1:00 PM to 5:00 PM ET, consistently

Bonus if you have experience in real estate, community management, or supporting someone with a public-facing brand.


HOW TO APPLY

Your application is your first impression, so make it count.

Send your application with all three of the following:

1. Your resume (attached as a PDF)

2. A short note in the body of your email (not a cover letter, just a few sentences) answering these two questions:
- What is the last EA or VA role you held, what tools did you use, and what was one task you owned completely without being asked?
- Name one AI tool you use regularly and give a specific example of how it helps you work faster or better.

3. Use this subject line: "EA Application - [Your Name]"

That's it. We're not looking for a novel. We're looking for clear, specific, and real.

Applications that don't include all three items or don't follow the instructions above won't be reviewed.


WHAT HAPPENS NEXT

- Application review
- Short email writing test (a quick, practical scenario)
- Video interview with Amy
- Paid trial period