Assistant Sales and Project Coordinator, Contractor

American International Industries, a Beauty and Personal Care Products Company

Overview
We are seeking a highly organized and proactive Assistant Sales and Project Coordinator to support our sales and marketing teams in managing initiatives for Specialty Beauty Retailer accounts. This role will serve as the central point of coordination for retailer-specific projects, ensuring seamless communication between internal teams and field sales, and supporting the timely execution of product launches, promotional programs, and account initiatives.

The ideal candidate thrives in a fast-paced environment, excels at juggling multiple retailer projects simultaneously, and has strong organizational skills to keep timelines, budgets, and deliverables on track.

Key Responsibilities
Account & Project Coordination
• Support sales and marketing initiatives specific to Specialty Beauty Retailer accounts.
• Track and manage product launches, marketing campaigns, promotions, new item form set up and account-specific programs.
• Create and maintain detailed project timelines, monitoring key milestones, deliverables, and deadlines for retailer accounts.
• Coordinate execution of product launch timelines between accounts and marketing.
• Prioritize multiple retailer projects based on business needs and deadlines.

Sales & Marketing Support
• Facilitate communication between the marketing team and outside sales representatives dedicated to specialty retailers.
• Assist in the execution of sales strategies tailored to retailer needs.
• Ensure account-specific sales materials, promotional assets, and product details are accurate and delivered on time.
• Support retailer presentations, recaps, and reporting on sales-marketing initiatives.

Cross-Functional Collaboration
• Act as the liaison between sales, marketing, creative, supply chain, and regulatory teams for retailer-specific projects.
• Organize and lead cross-functional meetings to align on priorities, providing clear action items and deadlines. ( Track progress)
• Partner with supply chain to ensure smooth inventory transitions for specialty retail launches and minimize disruptions.

Budget & Reporting
• Assist in the development and tracking of sales budgets for Specialty Beauty Retailer accounts.
• Monitor spend against budget and report variances.
• Provide regular updates on project performance and outcomes for retailer initiatives.

Process Improvement
• Identify inefficiencies in retailer project workflows and recommend improvements.
• Develop tools and processes to streamline coordination across sales and marketing teams.
• Anticipate risks related to retailer timelines and deliverables, implementing mitigation strategies.

Preferred Skills & Qualifications
• Bachelor’s degree in Marketing, Business, Project Management, or related field.
• 2–4 years of experience in project coordination, account support, or sales/marketing operations.
• Experience in beauty, personal care, or consumer packaged goods (CPG) industries strongly preferred.
• Strong understanding of Specialty Beauty Retailer dynamics (e.g., merchandising, launch calendars, promotional planning).
• Excellent organizational and time management skills, with ability to handle multiple retailer projects simultaneously.
• Strong communication and problem-solving skills, with a collaborative, solution-oriented mindset.
• Familiarity with retailer budget tracking, promotional planning, and reporting is a plus.

Working Hours
Working hours for this role are 10:00 am to 7:00 pm PST.