Executive Assistant - (Remote – Philippines)

Compensation: $5/hour (Performance review at 30 and 90 days; rate increases possible for excellent performance and expanded responsibility)
Type: Full-time
Schedule: 40 hours/week with availability within 7:00 AM to 7:00 PM Central Time (CST)
Tools: TenantCloud and basic QuickBooks familiarity is a plus (training provided)

Role Overview
We are seeking a highly organized and proactive Virtual Assistant / Executive Assistant to provide high-level administrative support to a busy executive.

How to Apply (Important – Please Read Carefully)
We do not review generic or copy-paste applications. To be considered, please complete the application form below in full:

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Only applicants who submit all required information will be considered.

The ideal candidate is detail-oriented, self-motivated, and effective in a fast-paced virtual environment. This role requires strong communication skills, exceptional attention to detail, and the ability to anticipate needs and follow through.

This is an Executive Assistant–first role. Additional operational tasks (property management support, outreach, basic QuickBooks, client project assistance) are secondary and will be trained and phased in over time.

Responsibilities:
• Calendar management and scheduling including confirmations, reminders, follow ups, reschedules, and keeping everything organized.
• Inbox & communication support including organizing/prioritizing messages, drafting replies, tracking open items, and ensuring follow-ups are completed.
• Travel logistics including booking flights and hotels, tracking confirmations, handling changes, and producing clean itineraries.
• Customer support through chat and email including resolving issues quickly, documenting outcomes, and escalating when needed.
• Property research & outreach support: Review curated property lists, research ownership details, and conduct professional outreach to potential property owners to explore sale opportunities. Maintain detailed tracking, follow-up sequences, and status updates.
• Property management support (TenantCloud): Assist with onboarding, lease documentation, work order tracking, rent status monitoring, and maintaining renters’ Certificates of Insurance.
• Client support & project assistance: Assist with preparation of client decks and proposals, and provide administrative support on client projects as needed.
• Personal online tasks including ordering, scheduling, coordination, research, and follow-through.
• Basic QuickBooks tasks (non-accounting) including simple categorization, invoice entry, payment tracking, and pulling standard reports (training provided).

Qualifications:
• Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Support professional (or similar).
• Exceptional English communication skills (written & verbal).
• Detail oriented and highly organized.
• Comfortable taking ownership and running with tasks with minimal guidance.
• Not afraid to ask lots of questions early to hit the ground running.
• Proactive mindset, you anticipate needs and take action
• Reliable internet and a professional, quiet environment for calls.
• Comfortable working with U.S. Central Time overlap.