Litigation Support Assistant (U.S. Personal Injury Law Firm – Growth to Full-Time)

About Us
We are a U.S.-based personal injury law firm with a strong litigation focus. Our team handles serious cases and is building a high-performance litigation department. We value reliability, organization, and proactive communication.

We are looking for a long-term tea ---------- mber who can start part-time and grow into a full-time role with expanded responsibilities.

Role Overview
You will support our litigation team with scheduling, document organization, and case management tasks. This is a detail-heavy role that requires strong English communication skills and excellent organizational habits.

Key Responsibilities

Manage email communications related to deposition scheduling and rescheduling
-Coordinate with clients, attorneys, and opposing counsel
-Ensure all parties are informed and aligned
Client coordination
-Communicate clearly and professionally with clients regarding scheduling
Document organization in Filevine (FV)
-Organize incoming discovery and case documents into proper folders
-Maintain clean, consistent file structures
Calendaring and deadline tracking in Filevine
-Enter and track discovery deadlines in the discovery tab
-Calendar Notices of Deposition (NODs), both incoming and outgoing
-Ensure accuracy and timeliness of all entries

Requirements

-Excellent written and spoken English
-Strong attention to detail (this is critical)
-Highly organized and process-driven
-Experience with legal work or U.S. law firms is a strong plus
-Experience with Filevine or similar case management software is a plus
-Ability to manage multiple tasks and deadlines

Preferred Traits

-Proactive (doesn’t wait to be told what to do)
-Reliable and consistent
-Comfortable with repetitive but detail-sensitive tasks
-Interested in growing into a larger role over time

Growth Opportunity

This role is designed to grow. As you prove reliability and skill, responsibilities and hours will increase, with the opportunity to move into a full-time position and take on more advanced litigation support tasks.

How to Apply

Please include:

A brief VIDEO introduction about yourself
Your resume/CV
Your relevant experience (especially legal or administrative)
A short paragraph explaining how you stay organized when handling multiple deadlines
Your internet speed and computer setup