Part-Time Admin / Project Manager

Job Title: Part-Time Admin / Project Manager
Company: Solar X

Position Type
Part-time

Schedule
Monday to Friday
8:00 AM to 12:00 Noon EST

Position Overview
This role is ideal for someone who is detail-oriented, efficient, and experienced in both administration and project coordination. You will play a key role in organizing workflows, managing communication, tracking project progress, and supporting the team with administrative and operational tasks.

Key Responsibilities
- Manage day-to-day administrative tasks and office coordination
- Track project timelines, tasks, and deliverables to ensure projects stay on schedule
- Coordinate with customers, installers, suppliers, and internal tea ---------- mbers
- Organize and maintain project documents, contracts, permits, and internal records
- Provide customers with updates and ensure clear communication throughout each project
- Follow up on pending items and proactively resolve delays or bottlenecks
- Support internal systems, workflows, and reporting
- Help improve organization and efficiency across ongoing projects

Required Skills & Qualifications
- Previous experience in administration, project coordination, or project management
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- Must be familiar with Basecamp, HubSpot, and Zapier
- Comfortable working independently and taking ownership of tasks
- Strong problem-solving skills and follow-through

Preferred Qualifications
- Background in solar or HVAC is a strong plus
- Experience in construction, home services, or other project-based industries is an asset

What We’re Looking For
- Reliable, professional, and proactive
- Strong at communication and task management
- Able to keep projects organized and moving forward
- Positive attitude and team-oriented mindset
- Someone who thrives in a growing company environment