Operations & Bookkeeping VA (Remote | Long-Term | Canadian Company)

Who We Are

We’re a Canadian company that helps North American businesses grow through reliable global support. Our work is built on fairness, consistency, and long-term partnerships.

We are currently growing our internal operations team and looking for an Operations + Bookkeeping Assistant who can help keep our backend organized, accurate, and running smoothly.

What You’ll Do

Finance & Admin

Record and categorize transactions such as Wise, PayPal, client invoices, and expenses
Maintain a live Financial Master Tracker in Google Sheets or QuickBooks
Prepare payroll summaries for tea ---------- mbers based on hours worked and rates
Reconcile incoming and outgoing payments on a weekly basis
Track client billings and prepare monthly financial snapshots

Operations & Systems

Update and organize SOPs, onboarding documents, and internal policies
Manage shared folders across Google Drive for Clients, Finance, SOPs, and HR
Coordinate task boards in ClickUp, Notion, Trello, or similar platforms to help keep deadlines on track
Draft weekly Ops Summary reports covering hours, issues, KPIs, and wins
Support hiring logistics such as job postings, NDAs, and onboarding files

What We’re Looking For

2+ years of experience in virtual operations, administration, or bookkeeping
Strong English communication and documentation skills
Comfortable using Google Sheets, Google Docs, and QuickBooks or similar tools such as Wave or Xero
Strong attention to detail and organized work habits
Reliable internet connection and professional attitude

Bonus: Experience with Canva, SOP writing, or HR support

Who You Are

You are organized, dependable, and calm under pressure. You like clear systems, clean records, and work that stays well-structured. You take ownership, notice small ways to improve processes, and value trust, consistency, and follow-through.

Before You Apply

Please complete this application form before proceeding:
---------- /forms/d/e/1FAIpQLSeTQrBeSgjuIPGepnqDMQgGGP4y-w7i42Y4B9WLiwiors9ucg/viewform?usp=publish-editor

Once you have submitted the form, please send a confirmation message here on OnlineJobs.ph.

Only applicants who complete both steps will be considered.