Conveyancing Administrative Assistant

Location: Work-from-home (Independent Contractor)
Employment Type: Full-time (40 hours per week)
Schedule: 7:00 AM – 4:00 PM (Sydney time)
Start Date: ASAP

Overview

We are looking for a detail-oriented and reliable Conveyancing Administrative Assistant to support a busy legal practice with back-office conveyancing tasks.

This role focuses on document preparation, file management, and ensuring smooth workflow processes, allowing the legal team to focus on client-facing and advisory work.

Key Responsibilities

Assist with back-office conveyancing tasks using platforms such as TriConvey and Smokeball
Prepare documents and adjustments for conveyancing files
Support the processing of approximately 5–20 settlements per week (workload may vary)
Ensure all documentation is accurate, complete, and ready for review
Maintain organised and up-to-date digital files

Workflow & Process Support

Follow established processes and workflows for conveyancing file preparation
Work independently with minimal supervision
Ensure tasks are completed accurately and within required timeframes

Coordination & Internal Support

Collaborate with a small team, including solicitors and paralegals
Communicate effectively through written channels
Support the team in meeting deadlines and managing fluctuating workloads

Systems & Tools Experience

PEXA
TriConvey
Smokeball
Other document and workflow management systems

Qualifications

Experience working in conveyancing or conveyancing support (preferred)
Familiarity with PEXA, TriConvey and Smokeball (advantageous)
Experience working independently in a remote setup
Strong written English communication skills

Key Skills & Attributes

High attention to detail and accuracy
Ability to work independently without close supervision
Strong time management and ability to meet deadlines
Comfortable working within a small, collaborative team
Highly organised with the ability to manage fluctuating workloads