Freight Billing Specialist

GH Logistics is a growing freight brokerage and asset based logistics company specializing in dry van and refrigerated freight. Built on disciplined systems, structured SOPs, and financial accuracy, we operate with a strong focus on execution, accountability, and real-time visibility.

As we scale nationally, we are hiring a Freight Billing Specialist to serve as a critical financial control point across both load validation and carrier invoicing workflows, ensuring loads and invoices are accurate, fully documented, dispute-free, and ready for Finance and factoring.

Role Overview
You will act as the final gatekeeper before loads and invoices move to Finance and factoring, ensuring every load is fully validated first, then properly invoiced and submitted. This role requires flexibility, ownership, and the ability to operate across both functions without compromising accuracy or SOP compliance.

What You’ll Be Doing

Load Validation
• Validate all loads before final status (Completed, Cancelled, or TONU)
• Ensure every load reaches complete status (fully documented, financially accurate, dispute-free)
• Review and correct load statuses in TMS
• Enforce complete documentation (BOL, POD, white slips, rate confirmations, accessorials)
• Upload and verify documents in TMS and ELD systems
• Confirm financial accuracy (rates, TONU logic, FSC, accessorials, fines)
• Own and investigate carrier disputes before escalation
• Apply correct TONU vs Cancel determinations
• Maintain structured, audit ready notes on every load
• Prevent incomplete or inaccurate loads from reaching Finance
• Prepare validated loads for invoicing and factoring submission

Carrier Invoicing
• Upload and process carrier invoices accurately in TMS
• Verify invoice amounts against rate confirmations and approved charges
• Ensure all required documents are complete (POD, BOL, detention, lumper, etc.)
• Request and follow up on missing or incomplete invoices
• Coordinate with carriers and factoring companies for documentation
• Identify discrepancies and escalate with proper support
• Submit validated loads to factoring companies per requirements
• Resolve Held, Rejected, and Denied invoices
• Maintain structured, audit-ready invoice records
• Prevent incomplete or unsupported invoices from reaching Finance

What Success Looks Like
• 95%+ of loads reach Finance without rework
• 0 missing documents (POD, white slips, etc.) at billing stage
• 0 financial discrepancies identified by Finance
• All loads and invoices are fully audit-ready
• Minimal disputes due to documentation or validation errors
• Loads and invoices processed within 24–48 hours
• Factoring submissions meet compliance standards

Required Skills & Qualifications
• Experience in US freight brokerage, load auditing, QA, carrier billing, or operations
• Strong understanding of dry van & refrigerated freight
• Knowledge of TONU, rate confirmations, accessorials, and FSC
• Familiarity with TMS, ELD, and tracking systems
• Experience with factoring companies (preferred)
• Strong documentation discipline and audit mindset
• High attention to financial accuracy and detail
• Ability to enforce SOPs without shortcuts
• Strong written and verbal English communication
• Minimum 45–50 WPM typing speed
• Comfortable working in a structured, accountability-driven environment
• Ability to shift priorities between validation and invoicing workflows

Work Setup & Schedule
• Full Time | 7:00 AM – 5:00 PM CST (San Antonio time)
• Must work U.S. business hours
• Collaborative Zoom-based work environment (camera on)
• Time tracking tools used for accountability

Why Join GH Logistics?
• Independent Contractor Setup
• $75 monthly insurance stipend (eligibility begins 30 days after hire)
• SOP-driven operational systems
• High impact financial control role across two critical workflows
• Direct involvement in revenue protection and billing accuracy
• Performance based growth opportunities
• Structured training and certification path

If you take pride in closing operational loops, enforcing standards, and ensuring financial accuracy from validation to invoicing, this role is designed for you.

Apply here: ---------- /team/ ---------- /GHApplicationForm