Virtual Assistant for Creative Studio (Scheduling, Outreach, Operations)

About Us
Vibrant Eye Studios is a Los Angeles-based creative studio specializing in photography, videography, podcast production, and content creation. We work with brands, artists, and entrepreneurs to bring their vision to life.

We’re looking for a reliable, detail-oriented Virtual Assistant to help streamline daily operations and support the growth of the studio.


Responsibilities

1. Scheduling & Organization

* Manage calendar (client bookings, shoots, editing sessions, workouts)
* Coordinate availability with clients
* Send reminders and confirmations
* Keep daily/weekly schedule structured

2. Client Communication

* Respond to inquiries (Peerspace, Instagram, email)
* Follow up with leads
* Maintain a professional and friendly tone

3. Cold Outreach

* Send cold emails and DMs to potential clients/brands
* Research leads (creators, businesses, podcasts, etc.)
* Track outreach in a simple CRM or spreadsheet

4. Studio Operations Support

* Help manage bookings and availability
* Assist with pricing responses and basic proposals
* Keep documents organized (contracts, invoices, notes)

5. Light Admin Tasks

* Data entry
* Organizing files and links
* Creating simple documents/templates


Requirements

* Strong written and spoken English
* Organized and detail-oriented
* Reliable and responsive
* Comfortable using Google Docs, Sheets, and email
* Ability to follow instructions and think independently
* Experience with virtual assistant work is a plus

Bonus (not required but ideal):

* Familiar with social media (Instagram, TikTok)
* Experience with creative studios, photographers, or podcasts
* Basic understanding of content creation workflows