Executive Assistant (Founder Shield)

We are hiring a high-level Executive Assistant to work directly with the founder of a growing company.
This is not a traditional assistant role. This role is for someone who can protect the founder’s time, manage communication, and operate with authority. Your primary responsibility is to reduce interruptions, filter communication, and ensure the founder is only involved in what truly requires his attention. If you are looking for a task-based or instruction-following role, this is not a fit.

What Success Looks Like

Within 30–45 days:
The founder is no longer responding to most emails
Meetings are filtered, declined, or redirected without needing approval
Internal tea ---------- mbers are routed to the correct person instead of the founder
The founder only engages with direct reports, founders, and high-level decisions
Communication is handled quickly, clearly, and in the founder’s voice

Key Responsibilities

Executive Shield (Primary Responsibility)
Fully manage and triage the founder’s email inbox
Draft replies for all emails (first 30 days), then begin sending independently
Filter what reaches the founder and what gets handled without him
Redirect internal and external communication to the appropriate person
Enforce boundaries around the founder’s time and attention
Decline, reschedule, or route meetings as needed
Protect large blocks of focus time daily

Communication & Decision Support
Write emails in the founder’s voice
Summarize conversations and identify key actions
Identify problems early and take action before escalation
Make decisions within defined authority instead of waiting for instructions

Meeting & Workflow Support

Attend or review meetings when needed
Capture decisions, tasks, and follow-ups
Ensure execution happens without the founder needing to follow up
Assist with presentations or communication materials when needed

What This Role Requires

You must be able to:
Make decisions without waiting for approval
Communicate clearly and directly
Push back when necessary to protect priorities
Operate in a fast-paced, high-pressure environment
Learn quickly and adapt without constant guidance

You must be comfortable:
Managing inboxes at a high level
Acting on behalf of an executive
Handling ambiguity and incomplete information
Being measured on responsiveness and follow-through

What This Role Is NOT

Not a task-based virtual assistant role
Not a marketing or social media role
Not a role where you wait for instructions
*If you need detailed step-by-step direction to complete tasks, this role will not be a fit.*

Ideal Candidate

Has experience supporting a founder or executive directly
Has managed inboxes and calendars at a high level
Is confident making decisions independently
Is calm under pressure and highly reliable
Is comfortable with direct feedback and high expectations
Takes pride in protecting someone else’s time and focus

Work Schedule

Full-time
Monday through Friday
9:30 AM – 6:30 PM Central Time (required)

Compensation

$303 USD per week

How to Apply

Please include:
Your resume
A short voice or video recording (2–3 minutes) answering:
Your experience supporting executives or founders
A time you handled communication without needing approval
How you d ---------- what is important vs not important

*Applications without a recording will not be considered.*