Personal Assistant and HR Coordinator

Key Responsibilities
Executive Support
• Manage and coordinate executive calendars, scheduling meetings, travel, and appointments
• Ensure efficient email/inbox and SharePoint management
• Prepare agendas, presentations, reports, and supporting materials
• Attend meetings as required to capture minutes, track action items, and follow up on deliverables
Communication & Coordination
• Serve as a key point of contact between executives, clients, and internal teams
• Draft, proofread, and manage correspondence, reports, and presentations
• Coordinate across time zones to ensure smooth communication and engagement
Project & Operational Support
• Support preparation and organization of business reports, proposals, and client deliverables
• Assist with project tracking to ensure deadlines and milestones are met
• Coordinate logistics for events, workshops, and client meetings
• Attend face-to-face meetings as required
• Complete out-of-office tasks when needed for business or personal requests
Office & Administrative Management
• Maintain structured digital filing systems and shared drives for easy access and retrieval
• Manage electronic document control, version tracking, archiving, and organization
• Coordinate virtual meetings (Zoom, Teams), including links, agendas, and follow-ups
• Handle confidential information with discretion, ensuring contracts, NDAs, and sensitive records are securely stored and managed
• Provide general administrative support to improve efficiency and collaboration across the business
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