Bookkeeper & Accounts Receivable Specialist

We are looking for a highly organized and detail-driven Bookkeeper & Accounts Receivable Specialist to join our team. This role is essential to maintaining accurate financial records, ensuring timely customer billing, and supporting the financial health of our restoration and construction business. You’ll work closely with our management team, provide clear and professional communication, and help keep our accounting operations running smoothly.

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Key Responsibilities

Bookkeeping & Financial Management
• Maintain accurate daily financial records in accounting software
• Reconcile bank accounts, credit cards, and vendor statements
• Classify and record transactions correctly
• Support month-end and year-end closing processes
• Prepare financial reports as requested

Accounts Receivable
• Generate invoices based on completed work
• Track outstanding balances and follow up on overdue accounts
• Communicate with customers and insurance partners regarding payments
• Maintain an updated aging report
• Ensure collections are handled professionally and promptly

Administrative Support
• Assist with internal documentation and financial organization
• Coordinate with the team on job status updates and billing needs
• Provide daily communication and updates through Slack, email, and other internal tools

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Requirements
• Strong experience in bookkeeping and accounts receivable
• Excellent English—clear written and spoken communication is a must
• Professional remote work environment free from noise and distractions
• Reliable high-speed internet connection
• Ability to work 9:00 AM – 5:00 PM Eastern Standard Time (EST)
• Must use a VPN while working
• Experience with QuickBooks Online (preferred)
• Strong attention to detail and accuracy
• Ability to work independently and meet deadlines
• High level of integrity, confidentiality, and professionalism

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Preferred Skills
• Experience with restoration, construction, or service-based businesses
• Familiarity with project-based billing
• Strong analytical and problem-solving skills
• Comfort working with U.S.-based teams

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What We Offer
• Long-term, stable employment with a growing U.S. company
• Supportive team environment
• Opportunities for learning and advancement
• Competitive pay based on experience

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