Medical Virtual Assistant (Marketing and Operations Support)

Position Overview

We are looking for a reliable, detail-oriented, and tech-savvy Virtual Assistant to support our clinic’s daily operations and marketing efforts remotely.

This role blends administrative support + digital marketing execution, helping us stay organized, visible, and growing.

Key Responsibilities
*Administrative & Scheduling Support
*Schedule new and recurring client appointments
*Manage and organize calendars for services and staff
*Ensure accurate booking and follow-up communication
*Assist with client communication as needed (text/email reminders)

Billing & Payments Support
*Collect copays and deductibles (via remote systems when applicable)
*Track payments and flag any missing or incomplete transactions
*Assist with basic reporting and organization of financial records

Marketing & Automation (GHL)
*Build and manage workflows and campaigns in GoHighLevel (GHL)
*Set up automations for leads, follow-ups, and appointment reminders
*Maintain tagging, pipeline organization, and contact management

Website & Content Management
*Update website content, service pages, and blogs
*Upload and format blog posts
*Ensure all information is current, accurate, and aligned with branding

Social Media & Email Marketing
*Schedule and post social media content consistently
*Assist in creating captions, hashtags, and campaign ideas
*Build and send email marketing campaigns
*Repurpose content across platforms

Content Support
*Perform basic video editing (Reels, TikToks, short-form content)
*Organize and manage content library
*Assist in preparing promotional and educational materials

Qualifications
*Experience as a Virtual Assistant, Admin, or Marketing Assistant preferred
*Strong familiarity with GoHighLevel (GHL) (or similar CRM/automation tools)
*Experience with social media scheduling and email marketing
*Basic website editing experience (WordPress or similar)
*Basic video editing skills (CapCut, Canva, etc.)
*Strong organization, communication, and time management skills
*Ability to work independently and meet deadlines

What We’re Looking For
*Proactive and takes initiative (not just task-based)
*Detail-oriented and organized
*Comfortable balancing multiple responsibilities
*Interested in health, wellness, and helping a growing brand

Please attach resume and Video Introduction.